Far Rockaway Campus- Program Aide

The Child Center of NY•New York, NY

20h

About The Position

Program Aide will play an active role in providing administrative clerical support of various programs. The Program Aide will support the creation, verification and submission of check request, subcontractor agreements and other documents. The Program Aide will be expected to prioritize assignments and be able to take initiative. The candidate must have a proven track record in communication and customer service. Light travel within the boroughs of the Queens and Brooklyn maybe required. Prepare weekly assessment reports in detail and concise manner. Collaborate and maintain a working relationship with multiple stakeholders and participants. Ensure effective communicate with assigned supervisor regarding any conflicts with worksite assignments. Maintain documentation and organized records and or files. Attend all related meetings, trainings and supervisions as required. To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Perform other duties as assigned.

Requirements

College Student or High School Graduate 18 yrs. or older.
2 years’ experience working with children and/or youth in your specialization.
Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people.
Proficiency in Microsoft Office.
Ability to plan and carry out assignments independently.
Ability to prioritize, adhere to timelines and multi-task.
Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.
Safe and successful performance, including meeting productivity standards.
Maintain an understanding of the principles, methods and processes needed to perform the job. Attends staff meetings, seminars and in-service training as assigned.
Displays effective communication skills.
Demonstrates the ability to complete work in an acceptable manner by the time and/or date established with accuracy, neatness and thoroughness and minimal amount of errors
Maintain established departmental policies and procedures including maintain strict confidentiality and adherence to all HIPAA guidelines at all times.
While performing the duties of this job, the employee is occasionally required to walk, sit for long period of time; use hands to finger, handle, or feel objects, tools, or control; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Nice To Haves

Bilingual in one or more of the following: Spanish, Creole, Bengali and others based on client needs. (PREFFERED not required)

Responsibilities

Preparing documentation for grants
Managing online resources
Managing the Program Manager’s calendar
Processing payments for vendors and suppliers
Attending staff meetings and taking minutes
Responding to emails and answering calls
Maintaining office calendars and sending out reminders of impending appointments
Typing letters and reports as may be required from time to time
Compiling and sending bulk mailings
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Making reservations for various off-site business meetings
Acting as a liaison between different departments
Relaying internal emails to staff
Reserving equipment and conference rooms for presentations and in-office meetings
Interacting with students and parents
Planning and promoting activities and events for children and youth
Helping initiate new programs and activities for children and youth
Maintaining the center as a safe, clean, and accessible environment