Program Administrator, Education

The American College Of Obstetricians-Gynecologists • Washington, DC

436d • $60,000 - $70,000

About The Position

The Program Administrator will oversee the daily operations of the program, ensuring effective project coordination, fiscal management, and adherence to organizational policies. This role requires collaboration with internal and external partners to enhance program outcomes and manage multiple projects efficiently.

Requirements

• Excellent verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Project coordination skills, including meeting management.
• Attention to detail and ability to work with unfamiliar medical terminology.
• Ability to work independently.
• Proficient with Microsoft Office Suite or other related software.
• Basic knowledge of marketing and social media platforms and accounting management preferred.
• Project management experience in medical, public health, or clinical content development preferred.
• Ability to travel.

Nice To Haves

• Basic knowledge of marketing and social media platforms and accounting management preferred.
• Project management experience in medical, public health, or clinical content development preferred.

Responsibilities

• Monitor program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments.
• Meet deliverables, develop website products, execute work plans, projects, and assignments in an accurate and timely manner.
• Act as a communication liaison with external partners.
• Plan and successfully execute special projects related to the success of the program.
• Responsible for adherence to program budget.
• Collaborate with marketing and communication teams to develop best practices, communication strategies and explore new formats for dissemination of program materials.
• Serve as the primary liaison for assigned meetings, including meeting planning and logistics, coordinating timelines, assembling agenda materials, developing and distributing related minutes, reports, and updates.
• Coordinate the work of consultants, vendors, staff, and others involved in the development and implementation of activities, materials, and events including literature review, video, and online course development and production, and marketing and promotion campaign planning and execution.
• Manage and track all proposal/reporting deadlines, work plans, evaluations, submissions, and status updates and assists in drafting program proposals and reports.
• Report any noted issues to leadership.
• Ensure program compliance with organizational and funder requirements, federal regulations and Grant Management Policy for reporting practices and standards.
• Work with funders and ACOG's Legal, Finance, and Compliance staff accordingly.
• Track, monitor and maintain expenditures and process invoices as needed.
• Represent the program both inside and outside of the ACOG, conduct outreach at national and regional meetings, and present on program activities and provide updates at meetings.
• Develop relationships with professional associations and other health organizations to help support the program.
• Work with other ACOG staff to create, track, and manage appropriate agreements and contracts with outside partners and vendors.
• Promote clinical guidelines and policies that support implementation of program recommendations.
• Manage and edit program content through various stages of review and approval to ensure alignment with ACOG guidance and editorial standards.
• Perform other duties as assigned.

Benefits

• Paid Parental Leave
• Breastfeeding Friendly Workplace
• Flexible work schedule
• Commuting Allowance
• Generous Paid Time Off
• Holiday Pay
• Life Insurance
• Community Volunteering Opportunities
• Generous 401(k) Company Contributions
• Medical, Dental, and Vision Insurance
• Learning Opportunities and Tuition Reimbursement
• Company-Sponsored Team Outings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees