Program Administrator 2

State of Ohio • Columbus, OH

17h

About The Position

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration. -Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position. -Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development. -Or 1 yr. exp. as Program Administrator 1, 63122. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Program Management The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn. As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals. Serves as a Program Administrator 2 in the Office of Federal Programs. This position will report directly to the Office Director and support the office with various policy, programmatic and operational responsibilities: Serves on the Office leadership team assisting with office policy, data and programming determinations Assists the office director or director’s designee with coordinating the Committee of Practitioners, a key stakeholder as prescribed by federal ESEA. Duties include, but not limited to, the following: Supporting the committee chair and committee member relations Determining agenda topics and working cross-agency for materials and information Directing and oversee the committee work assigned to the administrative professional such as membership, meeting logistics, applications, meeting minutes, record keeping, correspondences to and from committee Co-manages and supports the Title I distinguished schools programming including determining eligible schools, application development and scoring Serves as point of contact for office data collection, facilitation, reporting and validation. This includes reviewing and submitting data to federal agencies according to timelines Performs necessary research and analysis of applicable laws and regulations Assists office director and/or assigned office personnel on the implementation to completion of federal and state auditor reviews Supports federal title grant allocations and loads Services on ED STEPS leadership assisting with coordinating the project and supporting system functionality including systems specific to office business including CCIP migration, comparability, maintenance of effort and maintenance of equity, nonpublic data Supports, helps provides assignments to and serves as backup to the office’s administrative professional on duties, including but not limited to, the following: Managing all office-based email boxes and triaging messages to appropriate staff for attention Coordinates records, audits, and documents according to federally mandated requirements Managing the office inventory and action steps repository Supports and coordinates internal and external trainings, arranging webinars and in-person platforms, locations and participation The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Office of Human Resources ( [email protected] ).

Requirements

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• 1 yr. exp. as Program Administrator 1, 63122.
• equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Program Management

Responsibilities

• Serves on the Office leadership team assisting with office policy, data and programming determinations
• Assists the office director or director’s designee with coordinating the Committee of Practitioners, a key stakeholder as prescribed by federal ESEA.
• Supporting the committee chair and committee member relations
• Determining agenda topics and working cross-agency for materials and information
• Directing and oversee the committee work assigned to the administrative professional such as membership, meeting logistics, applications, meeting minutes, record keeping, correspondences to and from committee
• Co-manages and supports the Title I distinguished schools programming including determining eligible schools, application development and scoring
• Serves as point of contact for office data collection, facilitation, reporting and validation. This includes reviewing and submitting data to federal agencies according to timelines
• Performs necessary research and analysis of applicable laws and regulations
• Assists office director and/or assigned office personnel on the implementation to completion of federal and state auditor reviews
• Supports federal title grant allocations and loads
• Services on ED STEPS leadership assisting with coordinating the project and supporting system functionality including systems specific to office business including CCIP migration, comparability, maintenance of effort and maintenance of equity, nonpublic data
• Supports, helps provides assignments to and serves as backup to the office’s administrative professional on duties, including but not limited to, the following:
• Managing all office-based email boxes and triaging messages to appropriate staff for attention
• Coordinates records, audits, and documents according to federally mandated requirements
• Managing the office inventory and action steps repository
• Supports and coordinates internal and external trainings, arranging webinars and in-person platforms, locations and participation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level