Program Administrative Assistant (Job Share/Part-Time, 20 hours a week)

State of Oregon

15h • Hybrid

About The Position

Program Administrative Assistant (Job Share, 20 hours a week) Agency: Department of Administrative Services (DAS) Location: Salem, Oregon (Hybrid – approx. 2 days/week in office) Schedule: Monday–Friday, 8:00 a.m.–12:00 p.m. Job Share Monthly Salary: $2,103.50 – $2,921.00 Note: This position will receive a 2.5% Cost-of-Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026. What is a Job Share? A job share means two employees share one full-time position, each working part-time hours. In this role, you’ll work 20 hours per week (Monday–Friday, 8 a.m.–12 p.m.), and our current team member works the other half of the schedule. Both employees receive pro-rated benefits and collaborate to ensure all responsibilities are covered. Looking for meaningful work with a reliable part-time schedule and great benefits? Join DAS as a Program Administrative Assistant supporting Oregon’s statewide Risk Management program. This part-time, job-share position is perfect for someone who values stability, collaboration, and purpose-driven public service. What You’ll Do You’ll provide administrative and program support to keep statewide risk management services running smoothly. If you enjoy organization, coordination, and being a trusted resource, this is the job for you!

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Nice To Haves

• Commitment to fostering an inclusive and respectful work environment that values diverse perspectives.
• Experience providing administrative or program support in a collaborative office environment
• Strong organizational and time-management skills, with the ability to manage routine tasks and shifting priorities
• Experience working with the public through multiple communication channels which include phone, email and in person customer contacts, including the ability to deescalate confrontational conversations.
• Ability to coordinate meetings, trainings, or events, including scheduling and documentation
• Proficiency with common office and document tools (such as Microsoft Office); experience with Adobe Pro or similar tools is helpful but not required
• Ability to work independently and as part of a team, while handling information with care and professionalism
• Experience with how to handle public records.

Responsibilities

• Serving as a liaison with agencies, partners, and program customers
• Supporting program managers with tracking projects, research, and reports
• Coordinating meetings, trainings, and events
• Managing shared inboxes, records, templates, and shared drives
• Maintaining program files, databases, and administrative resources
• Supporting risk consultation activities, including claims coordination, billing, and reporting
• Assisting with website updates and administrative support across risk programs
• Helping administer the Citizen Report program related to state vehicle use

Benefits

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family. Additional benefits include life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.
• Generous Paid Time Off: 11 holidays, 3 personal business days, monthly sick leave and vacation leave that increases with years of service.
• Retirement Benefits: Membership in Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Wellness Resources: Support for work-life balance, health, and overall well-being.
• Career Development: Opportunities for professional growth and advancement.
• Commuting: Access to Get There - Oregon’s carpool matching tool and trip planner.
• Student Loan Forgiveness: Potential eligibility for the Public Service Loan Forgiveness (PSLF) program.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees