Professional Development Coordinator

Anne Arundel Workforce Development Corporation (AAWDC)

7h•$22 - $28

About The Position

Independent Electrical Contractors Chesapeake (IEC) Our organization is seeking an energetic and detail-oriented Professional Development Coordinator to join our dedicated team on a part-time basis with potential to grow to full-time! If you thrive in a fast-paced environment and love creating seamless learning experiences, we want you! This is more than a job; it’s an opportunity to be a pivotal part of our mission to foster continuous learning and professional growth within our vibrant community. What You'll Do: As the Professional Development Guru, you will be the organizational powerhouse behind our organization's diverse array of course offerings, events, and meetings. You’ll manage the logistics, scheduling, and resources that bring our educational vision to life. Logistics Maestro: Coordinate and manage all the moving parts of our courses, events, and meetings – from scheduling facilities and trainers to ensuring all resources are available and ready. Growth Champion: Play a key role in developing and implementing innovative outreach strategies that significantly increase member and student enrollment in our professional development courses. Community Connector: Assist in efforts to maximize facility usage and event participation, ensuring our members are engaged and our resources are effectively utilized. Experience Architect: Guarantee a smooth, top-tier experience for all participants, from initial registration to post-event follow-up.

Requirements

Proven experience in coordination, event planning, or program management.
Exceptional organizational skills and an eye for detail.
A "people person" with stellar communication and interpersonal skills.
A proactive, problem-solving attitude with the ability to manage multiple priorities simultaneously.
A passion for education, professional development, and helping others succeed.
Ability to travel occasionally travel in the DMV area to offsite locations for classes and events.
Have flexibility to work early mornings, evenings and occasional weekends as necessary.
Must have excellent organizational, multitasking and planning skills.
Minimum of two years of related experience; or equivalent combination of education and experience.
Experienced knowledge of Windows, MS Office, Outlook, data base management programs and presentation software.
Must have basic knowledgeable of social media platforms.
Must have strong analytical skills.
Ability to work independently and without supervision.
Exceptional written, oral, interpersonal and presentation skills, and the ability to effectively interface with staff, boards of directors, and the general public.
Keen appreciation for follow up, follow through, and attention to detail.
Ability to work effectively with a diverse group of participants, staff, and community.
Must have current driver’s license and clear DMV record
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact, and diplomacy.

Responsibilities

Coordinate professional development courses, events, facility usage, and meetings with staff, vendors, and contractors including scheduling, cost estimates, required equipment and supplies, timelines, catering, and other facility requirements.
Coordinates with vendors and other partners to ensure accurate and professional setup and logistical flow of events, including notification to impacted areas throughout the facility.
Manages relationships and scheduling for revenue and co-sponsored events and acts as the main interface related to agreements, supplemental fees (catering, rentals, and AV services as needed), processes, and procedures.
Monitors event activities to ensure all requirements are met and clean-up/re-set is handled.
Implements event planning and facility usage policies and procedures and follows those and other procedures and policies to ensure safety in all events.
Aids other staff in their events.
Maintains a system of record for all room utilization. Controls reservation process per requests from staff, educational partners and chapter members for the use of IECC facility. Responsible for opening/closing facility for the usages or coordinating with other staff when necessary.
Posts classes to the various calendars and databases.
Handling of all administrative duties for professional development courses, including, but not limited to class scheduling, collateral creation, posting to website, evaluations, budgets, catering, updating of classes and registering students on website, opening and closing paperwork.
Responsible for invoicing customers and receiving payments for all professional development courses and facility usage.
Responsible for opening and closing of events, meetings, and professional development courses including early mornings, evenings, weekends, and out-of-town locations when needed. Coordination of opening and closing with other staff when necessary.
Responsible for the ordering of all supplies needed for professional development and educational events, i.e. books, food, snacks, etc.
Responsible for obtaining, submitting, and maintaining CEU Approvals in all state and local jurisdictions where classes are held.
Respond to inquiries regarding programs.
Coordination and execution of outreach efforts and resources that increase member and student enrollment in professional development courses, facility usage, and events
Prepare reports as needed.
Collate content for posting on various social media platforms.
Act as additional back up for answering phones and greeting customers.