Professional Coding Administrative & Data Support Specialist

RWJBarnabas Health • Oceanport, NJ

196d • $21 - $30

About The Position

The Professional Coding Administrative & Data Support Specialist provides high-level administrative and operational support to the Assistant Vice President of Medical Group Coding, as well as to the System Professional Coding Directors and Managers. This role is essential to the smooth functioning of the professional coding department and supports a wide range of activities including scheduling, reporting, data tracking, document management, and communication coordination. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, healthcare-focused environment. This position requires strong administrative skills, proficiency in Microsoft Office tools (especially Excel), and the ability to manage sensitive information with discretion. Familiarity with healthcare operations, coding workflows, or revenue cycle processes is preferred but not required.

Requirements

• High school diploma or equivalent required; Associate's degree or coursework in healthcare administration, business, or a related field preferred.
• Minimum 2 years of administrative or data support experience, preferably in a healthcare or professional services environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required; experience with Box and Zoom or Teams preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a dynamic, fast-paced environment.
• Familiarity with medical coding, billing, or revenue cycle operations is a plus but not required.
• Discretion in handling confidential and sensitive information.

Nice To Haves

• Familiarity with healthcare operations, coding workflows, or revenue cycle processes.

Responsibilities

• Provides administrative support to the AVP of Medical Group Coding and professional coding leadership, including calendar management, meeting coordination, and preparation of agendas, minutes, and presentation materials.
• Assists with the collection, formatting, and distribution of coding productivity and quality reports, dashboards, and audit summaries.
• Maintains organized records of coding education sessions, audit results, and provider communications in shared repositories.
• Supports the tracking of coding-related inquiries, training attendance, and follow-up actions across the enterprise.
• Assists in preparing and formatting coding education materials, policy documents, and regulatory updates for distribution.
• Coordinates logistics for virtual and in-person meetings, including scheduling, invitations, and technology setup.
• Monitors shared inboxes and routes inquiries to appropriate team members for timely resolution.
• Assists with data entry and maintenance of tracking logs for provider reviews, denials, and compliance-related activities.
• Supports the onboarding process for new coding staff and vendors by preparing welcome materials and access requests.
• Maintains confidentiality of sensitive information and ensures compliance with HIPAA and organizational privacy standards.
• Collaborates with other administrative and operational staff across departments to support cross-functional initiatives.
• Performs other duties as assigned.

Benefits

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

What This Job Offers

• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees