Production Procurement Coordinator

Hanley Wood Media Inc•La Canada Flintridge, CA

7d•Remote

About The Position

Zonda delivers trusted data, leading marketplaces, and innovative digital solutions that empower builders, developers, and housing professionals to make smarter decisions throughout the homebuilding lifecycle. We're here to build the future of housing because we believe better homes mean better lives and strong communities. Join a global, remote-first team that's curious, creative, and collaborative--and be part of what's next in homebuilding. You’re the kind of person who loves keeping things organized, moving, and on track. You’re at your best when you’re supporting a team, juggling details, and making sure vendors, invoices, and paperwork all line up exactly where they should. You know how to build great relationships with vendors, keep purchasing clean and buttoned up, and stay two steps ahead of what a project might need. When someone says, “Do we have this set up?” or “Where are we on that invoice?”—you already know the answer. You enjoy partnering closely with Production, Project Managers, and Finance, and you take pride in managing vendor set up, vendor purchasing, invoice coordination, keeping costs clear, accurate, and visible for both vendor and internal projects so the whole team can keep things running smoothly. If there’s a moving part, you’re the one making sure it’s moving in the right direction.

Requirements

Strong understanding of financial processes (invoicing, AR, WIP, COS).
3-4 years of experience in operations or accounting support (AP/AR workflows).
High proficiency in Excel and financial tracking tools.
Strong attention to detail and accuracy in data management.
Ability to collaborate effectively across multiple teams (Finance, Production, PMs).
Excellent communication and analytical skills.

Nice To Haves

Experience with Airbase, or similar financial systems is an asset.

Responsibilities

Track estimated production costs across all vendors and internal teams.
Prepare work-in-progress (WIP) cost estimates to support accurate vendor invoicing and production billing workflows.
Confirm project status and purchasing completion with Project Managers prior to invoicing.
Assess overdue accounts and determine escalation timing to Collections.
Review vendor project lists (Tri-S, KCL, CloveTech, FineEdge, 3DM) and validate vendor invoices against approved work orders and rate agreements prior to invoice approval.
Review vendor charges for alignment with agreed-upon pricing and scope.
Approve vendor invoices for Airbase upload and track progress through approval hierarchies and monitor payment status.
Build data-driven revenue forecasts derived from sales patterns.
Update the Analytic Revenue Tracker twice monthly with MSCRM and Omega ledger data.
Post revenue reports to the W: Drive for leadership review.
Provide revenue data for planning, forecasting, and ad hoc analysis.
Help define best format for team’s P&L dashboard and maintain it.
Collaborate with Production, PMs, Sales, and Finance teams to ensure financial integrity across operations.
Align financial reporting with production status and recognized revenue.
Support budgeting, projections, and planning activities as requested.
Maintain agreements, documentation, and rate schedules for all external vendors.

Benefits

Meaningful work with real impact.
Clear career growth opportunities and stretch roles.
Comprehensive benefits: Medical, Dental, Vision.
100% company-paid Life Insurance, Long-Term Disability, and Short-Term Disability.
401(k) with company match to support long-term financial goals.
Employee Assistance Program (EAP) for confidential support.
Generous Time Off Package
Live meditation sessions to support wellness.
Employee Recognition Platform to celebrate wins.
Virtual wellness programming for holistic well-being.
Remote-first environment — permanently. Flexible, modern, and built on trust.
Visionary leadership team that’s transparent, accessible, and future-focused.