Production Operations Coordinator

NBCUniversal • Universal City, CA

14h • $41,000 - $52,000 • Hybrid

About The Position

The Production Operations Coordinator would support both our Director and SVP of Production Operations who support Universal Studio Group. They will manage the day-to-day administrative functions and would interact with internal leadership team, clients, networks and all personnel, and with external studio clients, executive producers and producers. They will be responsible for the administration, management and maintenance of various Production Operations programs and processes in support of Universal Studio Group.

Requirements

• A minimum 2 years experience in production environment, television production a plus.
• A minimum 2 years administration support using Outlook and Microsoft Office (Word, Excel, etc.) covering one or more high-volume desks.
• Flexibility with respect to hour’s necessary, however, regular shift would be 8:30a.m. – 6p.m.
• Must have ability to work overtime, when necessary.
• Demonstrated ability to learn and use new applications and systems quickly.
• Ability to perform minimum technology-related functions such as troubleshooting, tracking system issues, maintenance, and releases.
• Highly organized in approach and execution of work, processes, and procedures.

Nice To Haves

• Strong organizational skills.
• Demonstrated interest in operational functionalities and processes.
• Familiarity with or direct use of Scenechronize Hub and POA applications.
• Detail oriented, pays close attention to multiple details and tasks while minimizing errors.
• Familiarity with production documents a plus.
• Excellent oral and written communication skills.
• Demonstrated ability to think clearly and quickly under pressure.
• Demonstrated ability to multi-task, effectively manage competing priorities, and follow through.
• Ability to maintain confidentiality.
• Capable of working effectively across all levels of the organization.
• Ability to work well in fast-paced environment.

Responsibilities

• Provide heavy administrative support; i.e. answering phones, scheduling meetings, organizing show documents, etc.
• Interface with senior level department executives including labor, legal, HR, and finance.
• Track and monitor daily tasks and assignments for executive and keep them informed of upcoming commitment and responsibilities.
• Ensure executive is prepared for all meetings with proper documents.
• Regularly attend meetings, take notes, and distribute them.
• Prepare and distribute bi-weekly Production Status Reports for Universal Studio Group.
• Coordinate travel arrangements.
• Reconcile credit card statements and submit expense reports.
• Primary Admin/Gatekeeper of Studio’s document management system.
• Primary Admin/Gatekeeper of Studio’s font licensing system.
• File management and record keeping of third-party incident claims and show declaration forms.
• Special projects as assigned.

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees