Production Manager (Experiential)

On Board Experiential • New York City, NY

2d • $70,000 - $100,000 • Onsite

About The Position

A Production Manager here at OBE is responsible for many elements of a given project. For each assigned project/event from start to finish, the production manager is responsible for executing the approved production-specific Scope of Work (in part or in whole) in support of client goals and objectives. Responsibilities also include being in office, onsite, work-related travel, collaborating with and management of other producers (internally and externally), production assistants and production coordinators (depending upon the size and complexity of the project/event), and managing multiple projects/events simultaneously at various stages of activation. The Production Manager will serve as one of the key production team contacts throughout the project process (through wrap up) with both internal and external teams. This includes regularly being in the office and onsite as required by the project and by OBE policy. The Production Manager will also oversee and support the day-to-day production activities including the creation, management and reconciliation of task/timelines, budgets, and overall project quality control. Coordination of internal teams and external crews/vendors. Work closely with internal teams (Account, Design, Creative, Technology, Operations) to ensure the high quality and smooth operation of overall production and that all key deliverables are met to the client’s satisfaction. Manage production-related communications and documentation in an efficient and professional manner, maintaining high standards of quality at all times. Actively share (in-house) knowledge, know-how, learnings, and expertise, with other OBE team members. Source and secure new vendors as deemed necessary in keeping with the company’s standard operations procedures. Strong coordination and management of confirmed vendors and suppliers, including financial, operational and executional related tasks. Coordinate with venue(s) on a per project basis as required to do so. This will include site visits, venue vetting, feasibility, and overall venue facing project management. Properly implement and execute all applicable insurance, permits and compliance/licensing as required on a per project basis. Production and ownership of very detailed operational plans including but not limited to; budgets, workback schedules, staffing plans, production timelines, accessibility, on-site communications, weather preparedness and contingency planning, health and safety plans, and others as required by the project. Overall financial management includes budget building, cost research, day-to-day budget management, purchase order deployment, reconciliation and wrap up. Handle sensitive information in keeping with all company standard operation procedures.

Requirements

• BS/BA in Marketing, Business Administration, or related field preferred.
• Minimum 3 years of direct experience in producing experiential marketing programs and events.
• Must have BOTH a strong production background and a love for the world of producing killer events.
• Strong and proven relationships in the experiential and event industry.
• Excellent computer skills that include Microsoft Office.
• Positive and proven communication, planning, organizational, time management, delegation, and multi-tasking skillset.
• Ability to prioritize personally and on behalf of a team.
• Comfortable working in an ambiguous and very fast-paced, dynamic work environment.
• Strong client focus.
• Effective and proven problem-solver.
• Ability to manage events of varying size and level of complexity.
• Flexibility in working non-traditional hours (some nights & weekends), as needed.
• Willingness to travel up to 50% of the time.
• This is an in-office position.

Nice To Haves

• Branding and Fabrication Vendors/partners sourcing, selections, and management.
• Print production from the small to large format scales.
• Off-the-shelf to fully custom fabrication projects.
• Utilization of varied substrates and materials.
• Install and maintenance of inventory.
• Project management of all assets via key documents.
• Logistical: Location layout and design.
• Load-in and out planning and execution.
• Operational: Emergency Action Planning Health and Safety Planning Security – Access Control Communications (radio/onsite)
• Administrative Staffing and resource planning
• Financials Permitting Insurance
• Experience with Office 365, Google apps, Microsoft Teams and other project management tools is a plus.

Responsibilities

• Executing the approved production-specific Scope of Work (in part or in whole) in support of client goals and objectives.
• Being in office, onsite, work-related travel, collaborating with and management of other producers (internally and externally), production assistants and production coordinators (depending upon the size and complexity of the project/event), and managing multiple projects/events simultaneously at various stages of activation.
• Serve as one of the key production team contacts throughout the project process (through wrap up) with both internal and external teams.
• Oversee and support the day-to-day production activities including the creation, management and reconciliation of task/timelines, budgets, and overall project quality control.
• Coordination of internal teams and external crews/vendors.
• Work closely with internal teams (Account, Design, Creative, Technology, Operations) to ensure the high quality and smooth operation of overall production and that all key deliverables are met to the client’s satisfaction.
• Manage production-related communications and documentation in an efficient and professional manner, maintaining high standards of quality at all times.
• Actively share (in-house) knowledge, know-how, learnings, and expertise, with other OBE team members.
• Source and secure new vendors as deemed necessary in keeping with the company’s standard operations procedures.
• Strong coordination and management of confirmed vendors and suppliers, including financial, operational and executional related tasks.
• Coordinate with venue(s) on a per project basis as required to do so. This will include site visits, venue vetting, feasibility, and overall venue facing project management.
• Properly implement and execute all applicable insurance, permits and compliance/licensing as required on a per project basis.
• Production and ownership of very detailed operational plans including but not limited to; budgets, workback schedules, staffing plans, production timelines, accessibility, on-site communications, weather preparedness and contingency planning, health and safety plans, and others as required by the project.
• Overall financial management includes budget building, cost research, day-to-day budget management, purchase order deployment, reconciliation and wrap up.
• Handle sensitive information in keeping with all company standard operation procedures.

Benefits

• medical/dental/vision insurance
• employer paid basic life and personal accident insurance
• Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• PTO
• STD/LTD insurance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees