Production Coordinator

Imax • Los Angeles, CA

338d • $20 - $28

About The Position

IMAX is searching for a Production Coordinator to join our growing Creative team. Working closely with the Senior Production Manager, you'll play a key role in supporting our Production Managers with Film (including Brand Bursts), Brand and Exhibition with global production requests, delivery, and/or launch. We're looking for someone who can handle both the traditionally administrative tasks like calendar management and more production-focused work such as managing workstreams and processes for the team. This posting is for various project-based opportunities at IMAX throughout 2025 and beyond. There may not be a current opening, please apply and submit your portfolio and any other relevant information, and we will get in touch when we're looking for experts.

Requirements

• 2+ years in an EA or Coordinator
• Strong experience with Excel spreadsheets, grids, charts, and data entry
• Experience with Basecamp, Mavenlink or similar task-oriented PM tools
• Understand financial and budget management on a basic scale
• Experience with working with several executives, business partners and/or internal teams, understand priorities amongst requests and meetings
• Proficient computer skills including Excel, Google Sheets, Microsoft Office, Adobe Acrobat

Nice To Haves

• Understand confidentiality of information and protect/safeguard information as needed
• Proven self-starter with a strong work ethic: resourceful, punctual, and energetic
• Team-player, flexible, adaptable, personable, and able to work well with others, takes direction, and fulfills responsibilities under stress or pressure, with minimal direct supervision
• Excellent time management with strong attention to detail, organizational skills and follow-through

Responsibilities

• Manage daily and weekly scheduling for the Head of Creative and Sr. Manager Production
• Assist department with various administrative needs including meeting preparations
• Process expenses on a weekly/monthly basis for Creative Leadership team
• Assist in maintaining budget grids, submits, and tracks invoices for payment with AP
• Work closely with Sr. Manager Production and VP of Creative to track and maintain monthly budget accruals
• Participate in Creative Department's Finance meetings with VP of Creative and Sr. Manager of Production to ensure all information that is needed by Finance is properly logged and tracked monthly
• Work closely with Sr. Manager Production to build robust freelance pool (for such roles as: Art Director, Designers, Production Artist, Editors, etc.)
• Assist with legal requests forms and help build a system to track all requests
• Participate in production meetings
• Assist with trafficking of assets, file organization, download, uploads, distribution, and on-going support for Production with our internal and external business partners

Benefits

• Compensation: 20.18 - 28.00

What This Job Offers

• Industry: Merchant Wholesalers, Nondurable Goods