Production Coordinator

TKO•Stamford, CT

6d•Onsite

About The Position

Who We Are: TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Key Responsibilities and Accountabilities IMG is searching for a highly enthusiastic and organized Travel Production Coordinator. This is an exciting opportunity to play a pivotal role in our production management team, and to contribute to a large sports production. Coordinate talent and crew travel and logistics for 600+ MLS matches, shoots, championship matches and other events each season, including concurrent match weeks and high-volume travel windows Maintain accurate, real-time updates in internal tracking systems to ensure production visibility Verify and confirm all travel-related details, such as departure and arrival times, accommodation reservations, and necessary travel documentation to ensure accuracy Maintain clear and effective communication with talent, crew and internal team members throughout the travel planning process, addressing any questions, concerns, or changes promptly and professionally Liaise with travel agency on day-to-day operations and requests Must be able to work outside of normal business hours, especially during busy times of the season Provide support to Studio PM, Match PM and Lead PM to assure production and client needs are met Track and reconcile travel spend against approved budgets; flag overages or discrepancies to Production Manager. Flexibility required for evenings/weekends during peak match periods and live event windows. Troubleshoot and provide support to ad hoc production queries/duties within the department in conjunction with broader production team You may also be required to carry out any other duties within the reasonable scope of production operation Excellent production coordination and support across productions, delivering accurate itineraries and documentation with minimal revisions resulting in effective production support for broader production management team Compliance with company procedures as detailed in IMG’s Production Guide

Requirements

Experience working in a fast-paced environment
Experience arranging travel logistics
Understanding the process and rationale of cost tracking systems
Previous experience at Production Assistant or Coordinator level
Experience in customer service or client facing role
Previous experience of working to deadlines – works well under pressure, managing and prioritizing workload effectively
Microsoft Excel
Excellent communication skills (both written and verbal)
Plans ahead and effectively organizes workload
Ability to adapt to various ways of working and working across multiple projects simultaneously
Excellent time management - reliable and punctual
Willingness to learn new systems and processes
Calm under pressure
Positive, professional and pro-active approach to work effectively as part of a team and independently (without close supervision) – showing initiative

Nice To Haves

Smartsheet experience preferred but not required

Responsibilities

Coordinate talent and crew travel and logistics for 600+ MLS matches, shoots, championship matches and other events each season, including concurrent match weeks and high-volume travel windows
Maintain accurate, real-time updates in internal tracking systems to ensure production visibility
Verify and confirm all travel-related details, such as departure and arrival times, accommodation reservations, and necessary travel documentation to ensure accuracy
Maintain clear and effective communication with talent, crew and internal team members throughout the travel planning process, addressing any questions, concerns, or changes promptly and professionally
Liaise with travel agency on day-to-day operations and requests
Must be able to work outside of normal business hours, especially during busy times of the season
Provide support to Studio PM, Match PM and Lead PM to assure production and client needs are met
Track and reconcile travel spend against approved budgets; flag overages or discrepancies to Production Manager.
Flexibility required for evenings/weekends during peak match periods and live event windows.
Troubleshoot and provide support to ad hoc production queries/duties within the department in conjunction with broader production team
You may also be required to carry out any other duties within the reasonable scope of production operation
Excellent production coordination and support across productions, delivering accurate itineraries and documentation with minimal revisions resulting in effective production support for broader production management team
Compliance with company procedures as detailed in IMG’s Production Guide