Freelance Production Coordinator- New York

Jack Morton•New York, NY

5h•$30 - $45•Onsite

About The Position

You're someone who loves planning events and all the work that goes into making them happen. You will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.

Requirements

Experience or Degrees in Events, Hospitality, Theater (Set Design, Stage Management, Lighting Design, etc.), and Communications.
Excellent attention to detail in any project you complete. You leave nothing to chance.
Great communicator in both written and verbal - strong experience in scheduling and note-taking
Problem solver ready to tackle any challenge - with the ability to be proactive, anticipate needs, and be resourceful with the ability to manage up and sideways effectively.
Cool under pressure - ability to work under tight deadlines.
Flexible and agile - open to learning new processes and prepared for unexpected situations that might pop up.
Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity, innovation, and belonging
Technical skills required: Microsoft Office (Excel is important), Google Workspace, Adobe Acrobat, Procim (nice to have - or similar budget management tool), Expense reporting software, travel booking software.
Alignment with Jack Morton’s values and culture (Passion, Agility, and Respect).

Nice To Haves

Procim (nice to have - or similar budget management tool)

Responsibilities

Support the team to execute project components
Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
Ownership of meeting notes, organize follow-up action items and circulating to teams
Track progress of project to ensure timelines are followed and updated accordingly
File and folder nomenclature policing
Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payments for touring consumer-facing programs
Proofreading support, formatting clean-up as needed for SOW documents
Research and book or hire external resources as needed/directed (crew members, local purchases and rentals,, facilities, travel)
Team timesheet tracking and report assembly as directed
Process invoices and assist in reconciling costs against budget as directed
Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings!)
Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed