Production Coordinator
About The Position
As a Production Coordinator, you’ll support the successful planning and execution of live events, hybrid programs, and integrated campaign engagements. In this role, you’ll help keep project teams organized, prepared, and positioned for success by proactively managing logistics, documentation, vendors, and schedules across every phase of a program. Reporting to the VP of Production Support and partnering closely with Producers and cross-functional teams, you’ll play a critical role in ensuring no detail is overlooked. This is an excellent opportunity for someone early in their production career who is eager to deepen their expertise, take ownership of defined workstreams, and contribute to meaningful audience experiences. At Invision, this role isn’t about checking boxes. It’s about creating momentum - for our clients, our teams, and the agency as a whole.
Requirements
- Bring 1–2 years of experience in live events, experiential marketing, or production environments
- Have a working knowledge of staging, audio visual, fabrication, logistics, and on-site coordination
- Are exceptionally organized, detail-oriented, and proactive
- Communicate clearly and work well across cross-functional teams
- Stay calm and resourceful in fast-paced, dynamic environments
- Enjoy managing logistics and bringing structure to complex projects
- Are eager to grow your production expertise and take on increasing responsibility
- Are willing and able to travel extensively
Responsibilities
- Support Producers in developing production plans, timelines, staffing plans, and project schedules
- Coordinate and maintain key project documentation, including run of show, production schedules, call sheets, contact lists, and shipping manifest
- Assist with budget tracking by organizing estimates, gathering vendor quotes, and updating cost spreadsheets
- Research and coordinate vendors, venues, fabrication partners, and technical resources
- Manage ordering, tracking, and shipping of event materials and supplies
- Coordinate travel logistics for project teams and talent
- Track timelines and task lists, providing status updates and flagging risks or missed milestones
- Provide on-site production support, including registration, speaker coordination, backstage logistics, and real-time schedule updates
- Assist with processing vendor invoices and maintaining budget actuals
- Support post-event reconciliation, documentation, and project archiving
- Coordinate meetings, maintain project management systems, and support cross-functional communication
Benefits
- multiple medical, dental, and vision plan options
- flexible spending accounts
- a 401(k) plan with company match
- company-paid life and disability insurance
- profit-sharing opportunities
- eligible employees may also have the opportunity to share in Invision’s long-term success through discretionary ESOP allocations
- generous paid time off
- 12 annual company holidays plus a year-end office closure
- a milestone recognition program
- a Family Leave Perks Program to support employees and their loved ones during life’s most important moments
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
