Production Coordinator

TubeScience • Los Angeles, CA

14d • $28 - $30 • Onsite

About The Position

We're looking for a Production Coordinator to keep TubeScience's physical production pipeline moving — from pre-production logistics through wrap. This is a hands-on, operationally driven role for someone who thrives on making sure crew, equipment, product, and information are in the right place at the right time.
You'll work across multiple concurrent productions, each with its own mix of studio shoots, location days, and remote talent workflows. Some stretches will lean heavily into talent communications and product shipping; others will demand on-the-ground logistics with equipment, sets, and on-site coordination. The throughline is operational ownership of the details that keep every production on track, on budget, and running at the speed our content teams need.
This role is ideal for someone who's energized by variety, stays calm when priorities shift, and genuinely enjoys being the person who makes sure nothing falls through the cracks.

Requirements

• Experience in production coordination — preferably in film, digital media, or advertising
• Strong organizational and time-management skills; you can prioritize competing tasks across multiple productions without dropping balls
• Excellent communicator who adapts easily to different working styles and team dynamics
• Comfortable in a fast-paced, scrappy, and evolving environment where priorities shift quickly
• Enthusiastic about engaging with workflows and teams to find the best fit for each production portfolio
• Familiar with on-set safety regulations and industry standards
• Based in Los Angeles — this role requires full-time onsite presence at TS Studios and on locations across the LA metro area

Nice To Haves

• Experience with WrapBook, Ramp, Skedda, Cheqroom, or similar production operations platforms
• Proficiency with project management tools (e.g., Monday.com, Asana, Airtable)
• Working familiarity with industry-standard grip and electric equipment

Responsibilities

• Create and distribute call sheets — contacts, arrival times, parking, safety notes, shot order, image-capture specs — and manage logistical communications between Production Managers and freelance crew
• Coordinate stocking, ordering, and shipping of client products for productions; ship product to talent from in-studio inventory and ensure availability for studio shoots
• Distribute talent packets (creative brief, wardrobe, location, logistics) to confirmed talent; confirm receipt and track outstanding items
• Help facilitate equipment reservations in Cheqroom and studio/stage reservations in Skedda — whether submitting requests directly or making sure the right team members get their orders in on time
• Source and purchase props, wardrobe, and supplies as specified by Production Managers; log SKUs, costs, and return policies before purchase
• Manage booking inquiries and ongoing communication with freelance crew; assist with booking paperwork and timecards
• Provide physical presence on set as a point of contact for freelance crew and talent when needed — handling studio access, day-of logistics, and crew meal orders
• Maintain WrapBook projects for accurate, timely crew payment; reconcile receipts and expenses in Ramp; flag potential overages promptly
• Maintain studio and production workspace tidiness; assist the Studio Operations Team in keeping sets and spaces booking-ready
• For remote productions: track talent receipt of product and confirm clarity on deliverable deadlines
• Participate in post-wrap retrospectives and help document lessons learned

Benefits

• You'll be embedded in the engine room of a high-output content operation — keeping productions moving, solving problems in real time, and building the operational muscle that lets creative teams do their best work. No two days look the same, and the people who love this role love that about it.
• If you're the kind of person who notices what needs to happen next before anyone asks, and you get real satisfaction from a production day that runs like clockwork, this role is for you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees