Production Coordinator

SoHo Experiential • New York, NY

12d

About The Position

We are looking for a Production Coordinator to support the planning, production, and execution of experiential marketing events. Under the direction of a Producer, this role supports in ensuring all logistics, vendor communications, and internal processes run smoothly, helping deliver world-class brand experiences on time and on budget. This role will report to the Producer and will be on the Production team.

Requirements

• Prior experience in event production, experiential marketing, or related field.
• Strong organizational and project management skills, with the ability to manage multiple priorities under tight deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and presentation tools; familiarity with project management platforms (e.g., Asana, Smartsheet, Monday) preferred.
• Ability to travel and work non-traditional hours (evenings, weekends, extended event days).
• Knowledge of live event production processes, vendor management, and creative problem-solving for experiential environments.

Responsibilities

• Support all facets of day-to-day production department needs.
• Assist in the creation and formatting of program pitch decks and client presentations.
• Partner with vendors and suppliers to ensure the creative development, fabrication, and timely delivery of all program support materials.
• Travel to local and national events to oversee and participate in onsite execution, ensuring program quality and consistency.
• Manage development of production workback timelines for both internally and for vendors related to program delivery.
• Build and maintain program materials including budgets, production briefs, activation plans, staffing plans and runs of show.
• Present multiple vendor and production options to meet program requirements, balancing creativity, feasibility, and budget.
• Manage relationships with external vendors and internal stakeholders to deliver selected program solutions on time and within budget, including: o Venues o Set and scenic fabricators o AV and technical providers o Lighting and staging teams o Caterers and F&B partners o POS and merchandise suppliers o Digital/interactive technology partners
• Manage meeting agendas and recaps related to production activities.
• Assist with program evaluation and reporting.
• Conduct research to identify and validate creative concept components, such as venues, suppliers, and innovative event solutions.

Benefits

• Competitive base pay + overtime eligible.
• Comprehensive benefits including medical, vision, dental, and wellness programs.
• Generous PTO, including vacation, holidays, and wellness days.
• Professional growth opportunities in a dynamic, creative environment.
• A collaborative, inclusive workplace that values people as much as the work we create.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed