Production Coordinator, Production Management

Advance Magazine Publishers • New York, NY

285d • $67,500 - $68,500

About The Position

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Requirements

• Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required.
• College degree required.
• In-depth understanding of payroll practices and labor laws.
• Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
• Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
• Ideal Candidate must be highly organized, extremely detail-oriented, and efficient.
• Ideal Candidate should be self-starter who takes initiative.
• Ideal Candidate must work well under pressure to meet deadlines.
• Ideal Candidate must have professional and effective communication skills.

Responsibilities

• Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
• Support Production Management team with various projects, shoots, and departmental needs.
• Assist with preliminary budgeting and vetting of projects.
• Source crews, equipment, and production services as necessary for production.
• Research and file for permits as needed.
• Research local production guidelines for compliance.
• Arrange resources and logistical support as necessary for production.
• Maintain and update departmental crew lists.
• Initiate Payroll Paperwork to Freelance Crew and DayPlayers.
• Follow-up to ensure that Start Paperwork is completed in advance of work.
• Follow-up to ensure that Timecards are submitted in a timely manner.
• Maintain and update departmental contact, vendor, and resource lists.
• Establish new Vendor accounts and provide instructions regarding invoicing process, policies, technical specs, etc.
• Originate Vendor Contracts.
• Initiate Purchase Orders for expenses.
• Track and report expenses, code & process invoices, and reconcile PCards.
• Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
• Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
• Additional duties as required to maintain efficient and effective production environment.

Benefits

• Equal opportunity employer
• Diversity of background, views and cultures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Publishing Industries
• Education Level: Bachelor's degree