Production Coordinator I

MedImpact Healthcare Systems, Inc.•San Diego, CA

11d•$20 - $31•Onsite

About The Position

The Production Coordinator is responsible for providing production support including materials printing, event logistics, shipping & receiving for all materials including collateral materials, proposals, giveaways, benefit fair materials, presentations for finalist meetings and client/account meetings, and others as needed. Works cross functionally with Sales, Proposals, & Account Mgmt. teams as directed.

Requirements

GED/HS Diploma and 2+ years’ experience or equivalent combination of education and experience
Advanced proficiency in MS Office / Word, Excel, Outlook and PowerPoint.
Superb attention to detail.
Understanding of proposal/project/management responsibility and follow through with objectives to meet all crucial deadlines.
Ability to handle multiple deadlines and work well under extreme pressure.
Understanding of printer/machinery and ability to problem-solve is required.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
manage difficult or emotional client situations
Respond promptly to client needs
Solicit client feedback to improve service
Respond to requests for service and assistance from clients
Meet commitments to clients

Responsibilities

Manages production calendar in collaboration with proposals, marketing and account management to help ensure all deadlines are managed and met.
Cross-trains team members to help ensure coverage/deadlines are met.
Produces printed materials and electronic media when requested. Includes proposals, benefit fair materials, presentations supporting account management and sales, collateral materials, and others as needed.
Conducts quality assurance checks to ensure materials are properly printed, packaged, and shipped in a timely manner.
Prepares shipments according to instructions provided by RFP or staff including shipping labels, inserts and package deliverables for proposals, marketing initiatives or account management initiatives.
Tracks shipments to ensure arrival and return. Provide tracking information to relevant parties.
Coordinates and tracks logistics for all benefit fairs, including booth materials, collateral materials, giveaways, and manage shipping/receiving of materials, ensuring appropriate materials are sent and received back and stored appropriately.
Tracks and manages inventory of giveaway items. Works with marketing staff to order new items when needed.
Tracks and reports on production activities, providing regular status reporting.
Assists in defining processes for print/production projects to help streamline production and to communicate roles & responsibilities to help ensure deadlines are met.
Maintains printer including ink replacements, service calls, maintenance schedules, etc.
Manages inventory of all production materials, including paper, binding materials, etc.
Provides clerical support to the Marketing department as needed as well as uploading content into content management systems, such as MedImpact website, digital asset management platform, conference app and website, etc.