Production Coordinator - Andscape

Espn • Washington, DC

445d • $57,200 - $92,900

About The Position

The Production Coordinator I plays a crucial role in supporting the day-to-day operations of production content, logistics, and business operations for assigned shows and sport categories at ESPN. This position involves acting as a liaison between various departments, managing contractual agreements, and ensuring compliance with internal policies while coordinating logistics for on-location shoots. The role requires strong organizational skills, effective communication, and the ability to handle sensitive information in a fast-paced production environment.

Requirements

• Must possess strong organizational skills (i.e., budgeting time and prioritizing workload, accuracy and attention to detail in all tasks).
• Must understand the value of synergy in a dynamic organization.
• Must possess strong communication skills (i.e., clear and concise in all forms of communication).
• Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
• Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur.
• Must be a natural problem solver.
• Has basic experience in various aspects of production management (i.e., processing contracts and invoices, creating, maintaining, and distributing production information).
• Possesses basic understanding of the production of studio shows, remote events and/or packaged shows, as well as short-form and long-form in-program features.
• Has knowledge of the operational and logistical aspects of production planning.
• Has some financial management experience.
• Advanced knowledge of Microsoft Office programs (i.e. Office 365, Outlook, Excel, Word, One Note, and PowerPoint).
• Demonstrated passion and commitment to diversity and inclusion.

Nice To Haves

• Working knowledge of Slack, Zoom, Smartsheets, KeyNote NCS, ENPS, Playbook Concur, Kronos, Autoflow Invoice Management, and SAP.
• Prior experience in the development/review of legal contracts and footage licensing agreements.
• Prior experience in the management/production of short-form and long-form features.

Responsibilities

• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
• Responsible for dealing with time-sensitive materials and decisions.
• Facilitate contractual agreements alongside production needs (i.e. Master Services Agreements, Third Party Licensing Agreements, Deal Memos).
• Draft third party licensing agreements for video and photography clearances, performance contracts for voiceover and on-camera talent agreements using Legal counsel approved templates.
• Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.
• Work alongside Managing Producers, Coordinating Producers and departmental VP to ensure compliance on internal policies related to feature and creative productions.
• Coordinate insurance and contractual compliance for third-party vendors along with Disney Risk Management and Legal standards.
• Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment.
• Coordinate logistics for on-location shoots such as insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.
• Organize, project, and track budgets for projects of varying scale (single feature or tease project to full documentary series).
• Responsible for the handling and relaying of sensitive or confidential information (budgetary, fee-related, non-disclosure agreements, etc.).
• Facilitate onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.
• Schedule approved third-party vendors in Playbook to track work history and confirm payment.
• Submit invoices and track correspondence related to budgets.
• Act as a liaison for drone approvals, making sure all requirements are met while working with the Drone team.
• Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.
• During Production peak times, remains accessible and is often required to work non-traditional days/hours.
• Participates in the recruiting, selecting and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
• Responsible for all personnel schedule accounting, including tracking hours & the vacation approval process.
• Help train new hires on Production departmental processes and procedures.
• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
• Plans, requests and allocates production facility needs of assigned sports/shows/ projects.
• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.

Benefits

• Medical benefits
• Financial benefits
• Bonus and/or long-term incentive units may be provided as part of the compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Manufacturing
• Education Level: High school or GED