Production Clerk

Brookfield•Hollis, ME

47d

About The Position

Under general supervision, to perform routine office work of moderate variety and complexity. The complexity of the duties shall increase in accordance with the department requirements and the training provided commensurate with their skills and knowledge: Act as receptionist. Responsible for purchasing and maintaining office supplies and Set up and maintains files, records, and logs. Assemble and types forms, correspondence, reports and other documents using PC or word processing. Utilizes PC, standardized computer systems, calculator and other standard office equipment for recording, storing, retrieving and compiling information, time sheets and expense reports. Use a computer to prepare routine requisitions and purchase orders and receive materials, equipment and services requiring basic knowledge of material and equipment. Research, prepare and provide account coding for routine and complex invoices for municipalities and other utilities. Use various computer programs to enter data for Technicians, local Operations Managers and Project Managers Performs routine clerical duties including opening mail, copying and sorting, filing and retrieving Travel to town offices to register Vehicles, Trailers, Boats, and Equipment. Assist with and perform posting of jobs and all associated documentation. Prepare and maintain personnel reports concerning such things as payroll, accidents, illness, excused absences, vacations, upgrading; etc. Prepare and maintain vehicle maintenance files Assist in coordinating Vacation, Training and Work Schedules Work with vendors to coordinate pickup/delivery of various equipment and supplies including but not limited to manlifts, forklifts, dumpsters, etc. Handle contacts with customers, contractors and other external resources Travel between Hollis and Lewiston office at least weekly potentially more if required to support operational needs. Be a scribe for HSS&E meetings Submit P card reports Provide support to the Ops Managers for accrual

Requirements

High school education required with clerical Associates degree preferred.
May be required to be qualified to be a Notary
Prior experience with procurement software preferred.
Ability to prioritize own work and adapt to a fast paced work environment.
Good organizational and communication skills
Proficient with standard clerical computer programs such as Microsoft
Ability to type 50-60 wpm

Responsibilities

Act as receptionist
Responsible for purchasing and maintaining office supplies
Set up and maintains files, records, and logs
Assemble and types forms, correspondence, reports and other documents using PC or word processing
Utilizes PC, standardized computer systems, calculator and other standard office equipment for recording, storing, retrieving and compiling information, time sheets and expense reports
Use a computer to prepare routine requisitions and purchase orders and receive materials, equipment and services requiring basic knowledge of material and equipment
Research, prepare and provide account coding for routine and complex invoices for municipalities and other utilities
Use various computer programs to enter data for Technicians, local Operations Managers and Project Managers
Performs routine clerical duties including opening mail, copying and sorting, filing and retrieving
Travel to town offices to register Vehicles, Trailers, Boats, and Equipment
Assist with and perform posting of jobs and all associated documentation
Prepare and maintain personnel reports concerning such things as payroll, accidents, illness, excused absences, vacations, upgrading; etc
Prepare and maintain vehicle maintenance files
Assist in coordinating Vacation, Training and Work Schedules
Work with vendors to coordinate pickup/delivery of various equipment and supplies including but not limited to manlifts, forklifts, dumpsters, etc
Handle contacts with customers, contractors and other external resources
Travel between Hollis and Lewiston office at least weekly potentially more if required to support operational needs
Be a scribe for HSS&E meetings
Submit P card reports
Provide support to the Ops Managers for accrual