Production Assistant

Wichita Falls Independent School District•Wichita Falls, TX

12h

About The Position

Organize and manage the routine work activities of the community relations office and community partnerships office. Provide clerical services to the communications officer and other staff members.

Requirements

High school diploma or GED required.
Proficient skills in keyboarding, word processing, and file maintenance
Effective organizational communication and interpersonal skills
Ability to use personal computer and software
Possess the ability to interpret and explain directives affecting administrative procedures within the district
Good communication skills
Good customer service skills
Three years of secretarial experience, preferably in a public education environment
Maintain emotional control under stress.
Some District travel; prolonged and irregular hours.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Create & design a weekly newsletter for Community Relations and a monthly newsletter for Community Partnerships
Coordinate and direct all printing, publishing, and binding of district publications
Produce all certificates for board meetings
Coordinate, design, produce, and distribute district-wide events calendar
Manage all incoming and outgoing expenditures
Oversee Community Relations and Community Partnerships accounts
Monitor account code balances and submit appropriate transfer requests as needed
Assist with the preparation of purchase orders and payment authorizations
Solicit quotes from vendors for office purchases
Prepare correspondence, forms, reports, etc., for the supervisor
Maintain physical and computerized departmental files
Process correspondence with limited direction; receive and review mail and make necessary distribution to other departments
Generate and submit timely purchases of necessary supplies for office operations
Prepare travel documents for the supervisor and other members of the department
Attend and assist supervisor with meetings as needed
Serve as a liaison between the Community Partnerships Coordinator and the PIE Campus Coordinators
Provide training for PIE Campus Coordinators and work with campus personnel to ensure campus programs are executed successfully
Seek new partners and mentors and conduct orientation for interested
Manage background checks for all district volunteers
Write and distribute monthly Community Partnerships
Assist PIE Campus Coordinators with donation reports and assist Community Partnerships Coordinator with annual
Assist Community Partnerships Coordinator with PIE Advisory Board meetings and PIE social media accounts.
Assist Community Partnerships Coordinator with planning Principal for a Day and the PIE Recognition Banquet.
Determine and schedule event locations and times
Assist with the development of event themes
Assist with set up and clean up
Purchase supplies
Plan menu and communicate with caterers
Collect and maintain the RSVP list
Maintain strict confidentiality and loyalty to supervisor(s) and
Accept responsibility for making job-related judgments and decisions on routine
Respond to routine inquiries; refer appropriate inquiries to the communications
Assist in Community Partnerships office: data entry, oversee budget, assist in
Promote goodwill and effective public
Other duties as assigned
Regular attendance