Production Assistant, Penn State University Press

Penn State University • Ferguson Township, PA

3d • Onsite

About The Position

Penn State University Press seeks a Production Assistant to play an essential role in its capacity to publish scholarly books. This position will perform vital functions such as setting up print-on-demand, converting backlist titles for new printing, and filing for copyright registration and Library of Congress cataloging. Other ways that the Production Assistant will support the Editorial, Design, and Production (EDP) department workflow will be through coordinating new-in-paperback releases, archiving, and administrative tasks.

Requirements

• Excellent attention to detail and organizational skills
• Effective written and verbal communication
• Ability to manage multiple tasks, set priorities, and meet deadlines
• Proficiency with Microsoft Office and Adobe Acrobat

Nice To Haves

• Degree in publishing, English, graphic design, or related field
• Experience with Adobe InDesign and FileMaker Pro
• Familiarity with book production processes, digital file management, or publishing workflows
• Experience coordinating multiple projects in a deadline-driven environment

Responsibilities

• Prepare books for print-on-demand, assembling metadata and print specifications, managing print vendor uploads, approving digital proofs, and sending staff notifications
• Prepare backlist files for reprint, prioritizing projects based on sales and marketing needs, locating files or coordinating scanning, and updating files for the new printing
• Submit Library of Congress Cataloging in Publication (CIP) applications and complete copyright registration for new titles
• Support New in Paperback, scheduling projects, updating files, and managing print vendor uploads
• Obtain permission for cover images and supplemental interior images
• Archive project files for completed book projects
• Provide administrative support to the EDP team, especially the Production Manager and Production Coordinator

Benefits

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level