Production Assistant/Associate

Hachette Book Group•Boulder, CO

41d•$43,000 - $50,000•Hybrid

About The Position

The Hachette Book Group is seeking a Production Assistant/Associate to coordinate manufacturing responsibilities for backlist titles across all HBG imprints. These primary responsibilities include costing, scheduling, and ordering titles. This role is hybrid, based in our Boulder office, and will require collaborating with teams based in our New York, Boston, Philadelphia, Portland, and Nashville offices. The ideal candidate will be motivated to ensure all assigned titles are manufactured to the highest degree of quality and delivered on time in order to make expected warehouse dates. Candidates need to be capable of working in a deadline-driven and team-oriented environment. Candidates must be able to work well with all vendors, editors, designers, production coordinators, inventory coordinators, and sales representatives in local and remote offices to execute successfully the responsibilities listed below with supervision.

Requirements

To be considered at the Associate level, 2 years of direct Book Manufacturing experience is a requirement
Organized, creative, flexible
Thorough, accurate, and articulate verbal and written communication
Strong negotiating skills
Can collaborate well with a diverse team of internal and external colleagues
Can utilize technology where appropriate to improve workflow
Facility with numbers and basic accounting
Proficiency in Excel and analyzing and organizing data
MacOS and MS Office skills required
Seeks continuous improvement and innovates
Maintains grace under pressure in a high-energy, fast-paced environment

Responsibilities

Effectively and efficiently coordinates all phases of project production and manufacturing dealing with editorial, design, sales, inventory, and marketing departments.
Monitors production schedules through coordination with outside vendors as well as all relevant in- house departments to ensure on-time delivery.
Organizes and ensures reprint corrections are executed to ensure quality and accuracy.
Directs manufacturing of books from domestic and overseas vendors
Works with Supervisor to monitor and maintain desired schedules, cost, and quality.
Ability to evaluate and recommend best method for manufacturing, for example offset v. digital printing.
Coordinates all estimating and printing requests as designated by Inventory to ensure schedule.
Attends and participates in regular vendor meetings.
Analyzes production specifications in order to propose cost-saving opportunities.
Works under minimal supervision, keeping Supervisor and imprint informed of any service disruption or vendor quality issues. Communicates such issues to the vendor in collaboration with Supervisor.
Prepares cost estimates, purchase orders and shipping instructions from HBG’s title management system as required by vendors and Cost Accounting.
Processes invoices in an accurate and timely manner.
Explains cost discrepancies as needed.
Maintains accurate specification and scheduling information in company database.
Performs other duties as assigned.