Production Administrator

Fair Oaks Management LLC•Fair Oaks, IN

About The Position

The primary responsibility of the Production Administrator is to oversee both the internal and external production and delivery of ice cream and cheese.

Requirements

Position requires prolonged standing, bending, stooping, twisting, lifting products and supplies weighing fifty pounds, and repetitive hand and wrist motion.
Ability to stand for four or more consecutive hours.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Work with cold and hazardous equipment as well as operating phones, computers, fax machines, copiers, and other office equipment.
Must be able to take direction and delegate responsibilities.
Able to work in a fast-paced environment.
Able to work nights, weekends, holidays, and extended hours.
Self-discipline, initiative, leadership ability and outgoing.
College degree is preferred/desirable or 2+ years’ experience in a co-packing role.
Highly detail-oriented mindset
Ability to manage multiple priorities and maintain meticulous records.
Highly proficient in all Microsoft 365 applications
Inventory management system experience (SAP preferred) and bookkeeping and/or data entry.
Must possess a valid driver’s license.

Responsibilities

Maintains partnerships with cheese, milk, and ice cream vendors.
The procurement, shipping and receiving of milk, cheese, and ice cream from approved vendors.
Creates and follows production schedules for cheese and ice cream.
Coordinates weekly order requests for milk and ice cream from vendors to communicate product availability and resource needs.
Develops and coordinates documentation for Production to use for purposes of recording inventory usage in the daily production process.
Inventory management, Assists and coordinates Month-End Inventory Reconciliation. Compiles physical Inventory counts and provides documentation to the Finance Department for Month Financial close process.
Coordinates cheese cutting staff, CLD driver, and production staff.
Keeps CDL driver records up to date and works with HR as needed.
Coordinates, fills, and delivers internal milk, cheese, and ice cream orders.
Works with accounting to make sure orders are managed and entered in SAP – Inventory Management System.
Properly receives in product and coordinates internal testing. Ensures that product is not released until COAs have been received and approved.
Responsible for shipping and labelling external wholesale orders appropriately.
Make sure shipping and receiving dock runs smoothly and notify the appropriate business when their shipments are delivered.
Provides logistical support to shipping and receiving by managing early releases including preparation of BOL documents and coordinates carrier support with scheduled pickup times.
Prepare confidential correspondence reports or other documents and assist in accounting and cost reconciliation.
Coordinates the overall sanitation of the plant, making sure that sanitation is done correctly and on time.
Works with regulatory authorities to make sure permits and inspections are conducted and kept up to date.
Order supplies on a regular basis to make sure the operations and sanitation of the plant continue on-schedule.
Performs other duties as assigned.