Production Administrative Assistant

Allied Printing Services, Inc.•Manchester, CT

31d•Onsite

About The Position

The Production Administrative Assistant will assist the Production Planner Manager with job planning, technical production coordination, and communication between sales, clients, and manufacturing teams.

Requirements

Associate’s or bachelor’s degree in Printing Technology, Graphic Communications, Production Management, or a related field preferred.
1–3 years of experience in a printing, manufacturing, or production support environment preferred.
Basic understanding of commercial printing processes (prepress, press, bindery, and finishing).
Familiarity with production scheduling, job tickets, and workflow within a print manufacturing environment.
Proficiency in Microsoft Office Excel, Word, Outlook and Adobe Acrobat for reviewing files and job documentation.
Ability to read and interpret job specifications, production orders, and estimates.
Strong organizational skills with the ability to track multiple jobs and priorities simultaneously.
Effective communication skills to coordinate between sales, production teams, and management.
Walking 50%
Standing 50%. Lifting, pushing, pulling or carrying 50 lbs. and more.

Responsibilities

Help monitor and control job flow by reviewing production schedules and supporting on-time delivery of products that meet company and client quality standards.
Maintain awareness of the status of all active jobs to respond to inquiries and escalate potential production issues quickly.
Work collaboratively with department managers and supervisors to maintain an accurate and efficient production schedule across all operations.
Support coordination with the Estimating department to develop layouts and production plans that follow best practices and optimal manufacturing processes.
Review incoming jobs against estimate specifications and report discrepancies so estimates or schedules can be adjusted when necessary.
Assist in communicating production issues, updates, or schedule changes to Sales Representatives and/or clients.
Help monitor proof production, ensuring proofs are delivered promptly to customers and returned in a timely manner to maintain production timelines.
Maintain customer contact when needed and occasionally assist with press checks or press viewings.
Support oversight of production quality and accuracy throughout the manufacturing process.
Perform additional duties and responsibilities as assigned.