Procurement Technician
About The Position
The purpose of this classification is to, process purchase requisitions and purchase orders for the County and to provide clerical support to department personnel. Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Reviews assigned purchase requisitions for various County departments; ensures dollar amounts are in compliance with established policy and procedures; and submits to appropriate personnel. Creates purchase order numbers; conducts due diligence prior to purchase order approval into computer database; updates purchase orders in computer database as needed; and closes purchase orders as needed. Reviews invoice discrepancies and submits to appropriate department for reconciliation; processes correspondences, reports and meeting minutes for solicitations and contracts; and routes contracts for signature execution. Maintains accurate and correct data in automated purchasing and contracting systems; edits and updates information such as insurance information, buyer file, ship to address information, payment terms, freight terms, units of measure, etc.; reviews and analyzes system reports; and researches and resolves problems. Assists with purchasing activities; sources suppliers; prices products and services, identifies suppliers; copies and assembles packets for Requests for Information (RFI), Requests For Quotation (RFQ), Requests For Proposal (RFP), and Invitations to Bid (ITB). Performs customer service functions by telephone and in person; completes market research and reference checks, provides information and assistance related to procurement services, activities, procedures, forms, or other issues; responds to complaints; researches problems; and initiates problem resolution.
Requirements
- Associate's degree in Purchasing, Supply Chain Management, Business, or related field required
- Two years of experience in procurement, contracting, or document evaluation, or a related field
- Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job
- Must possess and maintain a valid Georgia Driver’s license
Responsibilities
- Reviews assigned purchase requisitions for various County departments; ensures dollar amounts are in compliance with established policy and procedures; and submits to appropriate personnel.
- Creates purchase order numbers; conducts due diligence prior to purchase order approval into computer database; updates purchase orders in computer database as needed; and closes purchase orders as needed.
- Reviews invoice discrepancies and submits to appropriate department for reconciliation; processes correspondences, reports and meeting minutes for solicitations and contracts; and routes contracts for signature execution.
- Maintains accurate and correct data in automated purchasing and contracting systems; edits and updates information such as insurance information, buyer file, ship to address information, payment terms, freight terms, units of measure, etc.; reviews and analyzes system reports; and researches and resolves problems.
- Assists with purchasing activities; sources suppliers; prices products and services, identifies suppliers; copies and assembles packets for Requests for Information (RFI), Requests For Quotation (RFQ), Requests For Proposal (RFP), and Invitations to Bid (ITB).
- Performs customer service functions by telephone and in person; completes market research and reference checks, provides information and assistance related to procurement services, activities, procedures, forms, or other issues; responds to complaints; researches problems; and initiates problem resolution.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
