Procurement Systems Specialist - Coupa SIM

Mavensoft Technologies. • Portland, OR

8d • Hybrid

About The Position

We are seeking a Supplier Management & Enablement Specialist to manage the end-to-end supplier onboarding process within our current Coupa ecosystem and play a key role in our migration to Oracle Fusion Cloud. This individual will maintain and optimize our Coupa Supplier Information Management (SIM) system while supporting testing, data migration, and supplier transition efforts to Oracle Fusion Cloud Procurement.

Supplier Onboarding & Data Management (Current State – Coupa)
Request Management: Serve as the primary point of contact for internal teams requesting new supplier setups, updates, or changes within Coupa.
Onboarding Execution: Initiate and manage supplier onboarding requests, guiding suppliers through the registration process, including collection of tax documentation (W-9/W-8), banking information, and compliance documents.
Cross-Functional Coordination: Partner with Accounts Payable, Sourcing, Legal, and other stakeholders to ensure accurate supplier setup and timely activation for payment and PO processing.
Quality Assurance: Review and validate supplier-submitted information to ensure accuracy, completeness, and compliance before system entry.
Data Integrity: Maintain high-quality supplier master data and minimize rework through strong process discipline and attention to detail.

Oracle Fusion Cloud Migration & Enablement (Future State)
Supplier Enablement: Support the supplier enablement workstream by transitioning existing suppliers to Oracle Fusion Cloud Supplier Portal.
User Acceptance Testing (UAT): Execute test scripts, identify and document defects, and ensure the new supplier platform meets business requirements.
Data Migration & Cleansing: Assist with supplier data cleansing, validation, and migration from Coupa to Oracle Fusion Cloud.
Change Management & Training Support: Provide supplier and internal stakeholder support during system transition, including communications and training assistance.

Requirements

• Minimum of 3 years of experience in supplier management, procurement operations, or Procure-to-Pay (P2P).
• Hands-on experience with Coupa, specifically Supplier Information Management (SIM), is required.
• Strong interpersonal and communication skills to effectively collaborate with internal stakeholders and external suppliers.
• Demonstrated accuracy in handling sensitive financial and tax data (banking details, TIN validation, compliance documentation).
• Ability to follow and improve structured onboarding processes to ensure efficiency and data integrity.

Nice To Haves

• Experience supporting system implementations or large-scale data migration projects.
• Familiarity with Oracle Fusion Cloud Supplier Management or Supplier Portal.
• Understanding of third-party risk management practices.
• Bachelor’s degree preferred; equivalent experience in lieu of degree is acceptable.

Responsibilities

• Serve as the primary point of contact for internal teams requesting new supplier setups, updates, or changes within Coupa.
• Initiate and manage supplier onboarding requests, guiding suppliers through the registration process, including collection of tax documentation (W-9/W-8), banking information, and compliance documents.
• Partner with Accounts Payable, Sourcing, Legal, and other stakeholders to ensure accurate supplier setup and timely activation for payment and PO processing.
• Review and validate supplier-submitted information to ensure accuracy, completeness, and compliance before system entry.
• Maintain high-quality supplier master data and minimize rework through strong process discipline and attention to detail.
• Support the supplier enablement workstream by transitioning existing suppliers to Oracle Fusion Cloud Supplier Portal.
• Execute test scripts, identify and document defects, and ensure the new supplier platform meets business requirements.
• Assist with supplier data cleansing, validation, and migration from Coupa to Oracle Fusion Cloud.
• Provide supplier and internal stakeholder support during system transition, including communications and training assistance.

What This Job Offers

• Career Level: Mid Level