Procurement Support Specialist

Saulsbury•Odessa, TX

About The Position

The Support Specialist is responsible for coordinating with the Accounts Payable Department, Project Teams, and Vendors to ensure that discrepancies in invoices can be resolved in a timely fashion.

Requirements

High school diploma required.
2+ years’ experience directly related to Purchasing and/or Accounting.
Knowledge of and familiarity with pipe, fittings, flanges, electrical and instrumentation materials.
Advanced skills in Data entry, Microsoft Office Suites, and Coupa.
Excellent interpersonal and communications skills, as well as advanced skills in transportation.
Construction Industry Knowledge: Strong understanding of materials management practices and challenges in the industrial construction industry.
Problem-Solving: Excellent problem-solving skills to address materials-related challenges and maintain smooth operations.
Communication: Effective communication and interpersonal skills to coordinate with various stakeholders and team members.
Computer Proficiency: Proficient in using materials management software, Coupa, and Microsoft Office Suite.
Attention to Detail: Meticulous attention to detail to ensure accurate inventory tracking and documentation.
Organizational Skills: Strong organizational and time-management skills to prioritize tasks and meet deadlines.
Adaptability: Ability to adapt to changing project needs and navigate potential challenges in materials management.
Prolonged periods sitting at a desk and working on a computer.
Ability to stand for extended periods of time.

Responsibilities

Respond promptly to communications from the Accounts Payable Department within Coupa.
Coordinate with the Project Team on the solution required for the discrepancies found on the invoices.
Work in conjunction with Accounts Payable, Material Management, and Expeditors to ensure invoice accuracy.
Coordinate with Buyers to ensure that POs and quotations are being invoiced accurately.
Build and develop relationships with key vendor suppliers and contacts.
Attend training as required to increase knowledge and skills of other areas within the department.
Participate in the resolution of vendor grievances and claims against SI as directed, as well as those claims against the vendor by SI.
Adjust POs in accordance with direction received from the Project Team.
Responsible for the closeout of purchase orders on projects.
Obtain lien waivers as required by either Saulsbury's’ or client contractual obligation.
Arrange meetings and provide updates to project teams on closeout progress monthly.
Complete and distribute closeout deliverables.