Procurement Supervisor

Groundwork Coffee•Los Angeles, CA

7d•Onsite

About The Position

The Procurement Supervisor is primarily responsible for managing the procurement of direct materials that comprise Cost of Goods Sold (COGS) while also supporting day-to-day product planning execution and inventory control. This role ensures the right materials are purchased at the right time, in the right quantities, and at the right cost to support production, service level, and margin objectives. The position leads the purchasing team and partners closely with Planning, Operations, QA and Finance to align demand, supply, and inventory strategies.

Requirements

Bachelor’s degree in Supply Chain, Operations, Business, or related field (or equivalent experience)
4–7 years of experience in procurement, SKU planning, or inventory management within CPG or manufacturing
Direct experience managing COGS materials (ingredients, packaging, co-manufacturing)
Prior experience leading or supervising purchasing or planning staff
Strong working knowledge of ERP/MRP systems (NetSuite)
Excellent interpersonal and communication skills. Relates well to all kinds of people.
Can breakdown work into process steps; anticipates and adjusts for problems and roadblocks.
This position is at times active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing
Vocal communication is required for expressing or exchanging ideas by means of the spoken word and for conveying detailed or important instructions to others accurately, loudly, or quickly, both in person and by telephone
Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications, both in person and by telephone
Visual acuity is required for close vision, color perception, preparing and analyzing written or computer data, visual inspection of documents and statistical data, operation of machines or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities
The employee must frequently lift and/or move items over 50 pounds
Noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises; in other locations, the noise level may be moderate to loud
While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration.
The noise level in the work environment and job sites can be loud.
While performing the duties of this position, the employee works primarily indoors in a typical office environment; some work may be performed outdoors in seasonal temperatures and various weather conditions.
Fast-paced environment: Subject to numerous schedule and priority changes and short notice activity.

Nice To Haves

Food & Beverage or regulated manufacturing experience
Experience managing shelf-life sensitive materials
Strong understanding of demand planning, MRP, and inventory optimization
Analytical mindset with strong cost and margin awareness
Ability to manage competing priorities in a fast-paced production environment
Excellent cross-functional communication and leadership skills
High attention to detail with strong execution discipline

Responsibilities

Oversee purchasing of direct materials (ingredients, packaging, labels, co-manufacturing inputs) to support production plans
Administer drawdown of Green Coffee held by our Importer at their warehouse
Ensure timely PO placement and delivery aligned with production schedules and inventory targets
Serve as escalation point for material shortages, expediting needs, or supplier constraints
Establish and enforce standard procurement processes and approval workflows
Own inventory targets for raw materials and packaging, balancing service level, cash flow, and shelf-life constraints
Monitor inventory levels, turns, and aging; take action to reduce excess, obsolete, or at-risk inventory
Set and maintain safety stock, reorder points, and planning parameters in ERP/MRP systems
Partner with Warehouse and Finance on cycle counts, inventory accuracy, and valuation
Initiate creation of Vendors properties in ERP including provision of reseller certification to suppliers and collection of W9.
Support Accounts Payable to maintain Vendor file accuracy and good communication
Supervise supplier performance related to cost, quality, lead time, and reliability
Support supplier negotiations covering pricing, MOQs, freight, and service levels
Track and manage purchase price variance (PPV) to PO, monitor margins and resolve errors and omissions
Support annual budgeting, cost-reduction initiatives, and inflation mitigation efforts
Supervise company buyers and/or purchasing coordinators, ensuring execution accuracy and accountability
Train and develop team members on planning logic, inventory management, and ERP usage
Act as a key liaison between Procurement, Planning, Operations, QA, and Finance
Support continuous improvement initiatives across procurement and planning processes
Ensure accurate purchasing, planning, and inventory data within ERP/MRP systems
Generate and analyze reports related to demand, inventory, supplier performance, and spend
Ensure compliance with food safety, regulatory, and internal control requirements
Support audits and documentation related to suppliers, inventory, and procurement processes
Translate demand forecasts and sales plans into material and production requirements
Collaborate with Sales, Marketing, and Operations on SKU planning, launches, promotions, and discontinuations
Maintain and validate item master data (lead times, MOQs, yields, safety stock parameters) to support accurate planning and SKU creation in ERP
Identify demand or supply risks and proactively recommend mitigation plans