Procurement Supervisor

Arizona Department of Administration • Phoenix, AZ

5d • $88,000 • Onsite

About The Position

In accordance with the procurement authority delegated by the Chief Procurement
Officer (CPO), and the Arizona Procurement Code, under general guidance from the
Procurement Manager, the Procurement Supervisor oversees and directs the
procurement operations. The Procurement Supervisor provides guidance and
oversight to the Senior Procurement Specialists and Procurement Specialists,
assists in scope of work and specifications development, preparation and
administration of Request for Proposal (RFP) Invitation for Bid (IFB), Request
for Quote (RFQ), Request for Grant Applications (RFGA) and provides oversight
and guidance in all procurement processes. Reviews and approves various
agreement types prepared by direct reports: Intergovernmental Agreements,
Inter-agency Service Agreements, Competition Impracticable and Memorandum of
Understanding, as needed while ensuring State and Federal statutes and rules are
followed. The Procurement Supervisor provides training and mentoring to direct
reports; and identifies areas for improvement and implements recommendations for
a more effective organization.

Requirements

• Knowledge of: - Procurement practices related to organizations specializing in public health. - Federal and State laws and statutes governing procurement, budgeting, and contractual agreements. - Government procurement and source selection methodologies. - Contract formation and administration. - Centralized and cooperative procurement organizational structures. - Contractual language, negotiations, and dispute mediation. - Pertinent business and contract law. - Customer/supplier relations. - Critical Date and Metric-driven thinking. - Change Agent. - Business Partnering/ influence. - Performance Management (PM), Continuous Quality Improvement (CQI) and Lean methodologies.
• Skill in: - Preparing highly complex specifications, solicitations and other contract documents. - Written and oral communications, including public speaking. - Problem solving. - Interpersonal relations. - Business and technical writing. - Analytics, mathematics and computer programs/platforms. - Managing and motivating subordinate staff.
• Ability to: - Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
• Advanced procurement and contracting experience with a minimum of five years experience equivalent to Senior Procurement Specialist. Minimum two years of supervisory experience.

Nice To Haves

• A Bachelor's degree from an accredited college in business, purchasing or related field is highly desirable. Preference given for professional certification, such CPPO, CPPB, CPM or CPSM.

Responsibilities

• Provides direct supervision, oversight, and guidance to direct reports with development and issuing formal and informal solicitations, evaluation of proposals, negotiations and recommends contracts for award; reviews and executed direct contracts, reviews IGAs and ISAs; interprets contract terms and conditions. Drafts CPO’s decision regarding protests and agency report to appeals.
• Mentors procurement staff and collaborates with Procurement Manager to identify and conduct training for colleagues at all levels within the organization. Track department metrics and performance. Develop continuous improvement plans. Lead special projects to completion according to assigned milestone deadlines. Acts as Procurement Manager in absence of the Procurement Manager.
• Assist direct reports in compiling contract status reports, evaluation of contractor performance or quality of services, in-depth research and investigations of alleged contract violations and assist with their resolution. Assist direct reports in development and writing non-compliance action plans.
• Evaluate appropriateness of contract or agreement remedies in the light of a specific situation and act as liaison between contractor and Division staff. Audit and substantiate contractor’s cost data, identify cost items for proper charging to the contract.
• Provide direct supervision, oversight, and guidance to direct reports in negotiate contract or agreement terms to minimize performance risk. Audit contracts to identify process strengths and weaknesses and areas of non-compliance with regulations and policies. Consult with Attorney General’s office in clarification of legal issues and the approval of contract language.
• Other duties as assigned as related to the position

Benefits

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning Infant at Work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees