Procurement Specialist

Affordable Homes Of South Texas • Weslaco, TX

404d • $34,798 - $34,798

About The Position

The Procurement Specialist at Affordable Homes of South Texas Inc. is responsible for supporting the procurement process, monitoring compliance, and assisting in bid procedures and inventory management. This role involves training staff on procurement procedures and ensuring adherence to standards set by the agency.

Requirements

• A Bachelor's degree in Management, Finance, or Accounting, or experience can be substituted for one (1) year of college and one (1) year of experience.
• 3 or more years of experience in the non-profit sector or similar experience.
• Fluent in English and Spanish language in both written and verbal styles.
• Working knowledge of procurement, bid procedures, inventory, general office, and business administrative principles.
• Ability to write routine reports and correspondence.
• Ability to speak effectively to groups of customers or employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and basic algebra and geometry concepts.

Nice To Haves

• Experience in a non-profit organization.
• Knowledge of HUD regulations and compliance.

Responsibilities

• Provide support and assistance with the implementation of purchase orders for procurement.
• Monitor and evaluate the procurement process of employees and provide training to staff to ensure compliance.
• Document work performed, record deficiencies discovered through reviews, and evaluate the quality of the agency procurement process.
• Remain up to date on all contract, insurance, and lease agreement renewals in a timely and organized manner.
• Assist Department Directors in maintaining copies of contracts, lease agreements, HUD files, etc.
• Ensure that all original contracts, lease agreements, HUD files, etc. are filed on record with the Grants Specialist.
• Provide technical assistance for Management to address and resolve compliance issues on the procurement process of the agency.
• Conduct reviews as assigned to ensure compliance of all contracts and lease agreements.
• Analyze trends in all agency programs, identify issues, and recommend solutions to the Director of Grants and Development.
• Compile, maintain, and report on the monthly program operation activities of the procurement process and inventory control as assigned by the Director of Grants and Development.
• Maintain systems in compliance with local, state, and federal laws, rules, and regulations.
• Monitor and evaluate the purchases of equipment, vehicles, and supplies for the agency, including inventory of all departments.
• Perform purchasing for the agency, bid procedures, and inventory in collaboration with the Director of Grants and Development.
• May be a member of several agency committees as assigned and provide support for other committees.
• Responsible for coordination of Davis Bacon and Section 3 activities with the accounting department.
• Responsible for cross-training with the accounting department.
• Attend conferences and workshops as assigned by the Executive Vice President/Chief Financial Officer.
• Assist the department when needed with any assistance program.

Benefits

• Full-time position with a competitive hourly wage.
• Opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Administration of Housing Programs, Urban Planning, and Community Development
• Education Level: Bachelor's degree