Procurement Specialist

Insidesource•San Jose, CA

36d

About The Position

The Procurement Specialist is responsible for actively placing and following up on all orders placed with online retail manufacturers to ensure accurate and prompt order shipment information. They perform on-going, effective, and courteous communication on behalf of Insidesource with our vendors and internal team. The Procurement Specialist is responsible for actively placing and following up on all orders placed with online retail manufacturers to ensure accurate and prompt order shipment information. They perform on-going, effective, and courteous communication on behalf of Insidesource with our vendors and internal team.

Requirements

Experience with Microsoft product suite (Excel, Word, and Outlook)
Must be detail oriented.
Strong and effective verbal and written skills.
Ability to prioritize workload and work under pressure.
High comfort level with computers and technology.
Basic math skills.
Strong organizational and administrative skills.
Ability to work well with cross functional teams.
Comfort level establishing processes and developing standards.
Requires a strong work ethic, with an emphasis on teamwork and positive attitude.
Ability to multi-task and drive results in fast-paced environment.
Ability to see the big picture and integrate into day-to-day tasks and activities.
Understanding of the complexities and sophistication required to thrive in the dealer environment.

Nice To Haves

Contract furniture industry experience
Product Vendor knowledge and/or purchasing background

Responsibilities

Place all online retail orders for the assigned region.
Maintain accurate order records, ensuring purchase details are complete and up to date.
Monitor and manage order confirmations, backorders, and re-selections.
Track shipments and ensure timely tracking information is entered into our business system.
Communicate with vendors and internal teams regarding order status, delays, or discrepancies.
Perform monthly credit card reconciliation for online retail purchases.
Ensure all reconciliation supporting documentation is accurate, complete, and submitted within deadlines.
Partner with Finance to resolve discrepancies and maintain compliance with reconciliation deadlines.
Issue and manage new vendor packets for product and services.
Enter and maintain vendor profiles in business system.
Act as the primary point of contact for vendors regarding online order placement and delivery status.
Collaborate with internal stakeholders to confirm order requirements.
Support Sales Support Director in identifying opportunities to improve ordering efficiency.