PROCUREMENT SPECIALIST

State of Arkansas • Little Rock, AR

50d • Onsite

About The Position

The Arkansas Department of Shared Administrative Services' goal is to create a more efficient government through epic service delivery and collaboration across state government. The department is comprised of the Office of the Secretary, the Arkansas Geographic Information Systems Office, the Division of Building Authority, the Division of Information Systems, the Employee Benefits Division, the Office of Personnel Management, and the Office of State Procurement. The Office of State Procurement (OSP), part of the Arkansas Department of Shared Administrative Services (SAS), helps state agencies purchase the goods and services they need to operate effectively. The Procurement Specialist is responsible for assisting in the procurement of goods and services for state government operations. The Procurement Specialist will work under the supervision of senior procurement staff to ensure that procurement activities are carried out in compliance with state laws and regulations, while also promoting transparency, efficiency, and accountability in government procurement processes.

Requirements

• Bachelor's degree in business administration, public administration, supply chain management, or a related field is required.
• Ability to maintain accurate and thorough records, review documents carefully, and identify discrepancies or inconsistencies in procurement documents.
• Strong attention to detail when assisting with contracts, orders, and invoices
• Clear and effective written and verbal communication skills for interacting with internal teams, vendors, and other stakeholders.
• Ability to explain procurement requirements and provide status updates in a professional and clear manner.

Responsibilities

• Support senior procurement staff in managing the procurement cycle, including requisitioning, issuing requests for proposals (RFPs), evaluating bids, and drafting purchase orders.
• Help ensure that procurement procedures are followed accurately and in a timely manner.
• Assist in preparing documentation related to vendor selection, contracts, and purchase agreements.
• Serve as a point of contact for vendors and suppliers, ensuring clear and consistent communication regarding procurement needs, requirements, and contract terms.
• Assist with the review of vendor proposals and contracts to ensure compliance with state specifications.
• Coordinate with vendors to track order statuses, delivery schedules, and ensure that goods and services are received as agreed upon.
• Maintain accurate records of procurement transactions, including purchase orders, contracts, and communications with vendors.
• Ensure that all procurement documents are properly filed and easily accessible for review or audit.
• Assist in tracking contract renewals, extensions, and modifications, ensuring that all contracts are up to date and compliant with state policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 251-500 employees