Procurement Specialist

Rennscot MFG•Woburn, MA

8d•Onsite

About The Position

About the Opportunity We are seeking a strategic and results-driven Procurement Specialist to elevate our procurement function. In this role, you'll be both strategist and executor—developing supplier partnerships, negotiating high-value contracts, leading cost-saving initiatives, and driving tactical purchasing operations that optimize our supply chain efficiency. You'll own the complete procurement lifecycle: from identifying and qualifying suppliers through contract negotiation, purchase order execution, vendor performance management, and continuous improvement. This is a high-impact role for someone who combines strategic thinking with hands-on execution, thrives on delivering measurable results, and enjoys building relationships that drive mutual success. If you're ready to make a significant impact on procurement strategy and operations, this role is for you.

Requirements

Bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance, or related field required with at least 5 years of progressive experience in strategic procurement, sourcing, or supply chain management with demonstrated experience in tactical buying operations. Or other combination of education and/or experience in lieu of degree requirements.
Proven track record of successful contract negotiations, supplier relationship management, managing complex supplier portfolios, and conducting supplier performance evaluations; experience with RFQ/RFP processes and supplier selection methodologies.
Experience developing and implementing cost-saving initiatives, procurement strategies, and hands-on experience processing high volumes of purchase requisitions and managing the complete purchase order lifecycle.
Advanced proficiency in ERP/procurement systems (SAP, Oracle, or similar) including purchase order creation, requisition management, and inventory modules; advanced Microsoft Excel skills including pivot tables, VLOOKUP, and data analysis.
Strong analytical skills with experience in spend analysis, cost modeling, and market research; knowledge of contract law, supply chain risk management and compliance frameworks, and inventory management principles and materials planning concepts.
Strategic Thinking: You align procurement activities with organizational goals and identify opportunities for long-term value creation
Expert Negotiation: You secure favorable terms and build win-win partnerships with suppliers
Analytical Excellence: You leverage data to drive decisions, identify trends, and uncover cost-saving opportunities
Attention to Detail: You ensure accuracy in complex contracts, purchase orders, and transaction processing
Leadership & Influence: You drive change, lead continuous improvement initiatives, and influence stakeholders at all levels
Relationship Management: You build and maintain strong partnerships with suppliers and internal stakeholders
Problem-Solving: You tackle complex procurement challenges with critical thinking and creative solutions
Adaptability: You manage competing priorities and adjust quickly to changing business needs
Superior communication and presentation skills for executive-level stakeholders and supplier negotiations
Strong business acumen and financial analysis capabilities to evaluate total cost of ownership
Project management capabilities to lead strategic sourcing initiatives from conception to implementation
Excellent relationship management and stakeholder engagement skills across all organizational levels
Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously
Customer service orientation with ability to support internal stakeholders effectively
Strong work ethic with dependability and follow-through on commitments
Commitment to following established procedures and maintaining compliance with policies and regulations
Frequent standing, walking, and bending
Remaining in a stationary position (i.e., seated or standing if able) for prolonged periods
Employee will be required to move around the work site using pathways/ramps provided
Communicating with others to exchange information
Use of office equipment such as computers, telephones and filing systems will be required to fulfil duties
To conform to US Government export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a US citizen, lawful permanent resident of the US, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the US Department of State.

Responsibilities

Lead Strategic Sourcing & Supplier Development Identify and evaluate potential suppliers through market research, referrals, and networking based on price, quality, reliability, and service
Conduct due diligence on new suppliers and lead supplier onboarding processes
Maintain a database of approved suppliers and continuously assess performance through regular reviews, site visits, and periodic formal evaluations
Analyze and strategize supplier-base reductions based on consolidation of commodities or planned volume fluctuations
Execute Procurement & Buying Operations Process purchase requisitions from internal stakeholders and convert to purchase orders in a timely and accurate manner
Execute day-to-day buying activities including placing purchase orders, managing order confirmations, and tracking deliveries
Monitor inventory levels and coordinate with internal teams to ensure adequate stock levels and prevent shortages
Expedite orders as needed to meet production schedules, project deadlines, or business requirements
Coordinate with receiving departments to ensure timely delivery and proper documentation of purchased goods and services
Maintain accurate purchasing records, track order status, and provide updates to internal stakeholders
Resolve purchase order discrepancies, delivery issues, and invoice variances with suppliers
Process urgent or emergency purchases while ensuring compliance with procurement policies
Drive Contract Negotiation & Management Negotiate pricing, terms, and contracts with suppliers to ensure favorable terms, collaborating with legal and finance teams to finalize agreements
Prepare RFQs, perform supplier surveillance, and monitor contract performance to address issues or discrepancies in a timely manner
Drive the purchasing process from identifying procurement needs through supplier selection, negotiations, and contract management
Ensure all material requirements are covered with purchase orders, contracts, or supply agreements only with approved suppliers
Manage Vendor Relationships & Performance Cultivate strong relationships with key suppliers and vendors through regular contact, including teleconferences, site visits, and periodic formal reviews
Address supplier concerns, resolve disputes professionally, and provide feedback for continuous improvement
Conduct regular supplier performance reviews and develop strategic partnerships
Communicate with suppliers on strategic issues to foster collaboration and minimize supply chain risks
Serve as primary point of contact for assigned suppliers on day-to-day operational matters
Optimize Costs & Drive Strategic Value Monitor and control purchasing costs while pursuing aggressive cost reduction opportunities without compromising quality or delivery
Analyze pricing trends, market conditions, and implement cost-saving initiatives such as bulk purchasing, supplier consolidation, or alternative sourcing strategies
Develop and maintain budgets for procurement activities and ensure adherence to financial guidelines and targets
Optimize resource allocation and identify opportunities to improve procurement efficiency
Track and analyze spending patterns across categories to identify cost-saving opportunities
Ensure Compliance & Manage Risk Ensure compliance with relevant laws, regulations, and company policies governing procurement activities and supplier approval processes
Assess and mitigate risks associated with supplier relationships, supply chain disruptions, or quality issues
Stay informed about industry trends, best practices, and emerging technologies in procurement and supply chain management
Ensure all purchasing activities comply with internal approval hierarchies and authorization limits
Champion Continuous Improvement & Strategic Collaboration Lead continuous improvement initiatives related to purchasing processes, vendor relations, and supply chain optimization
Collaborate with internal stakeholders to develop and implement procurement strategies aligned with organizational goals
Assist management with strategic supply issues and procurement initiatives as required
Partner with finance/accounts payable to resolve invoice discrepancies and ensure accurate three-way matching