Procurement Specialist

Pacific Energy Concepts•Vancouver, WA

5h•$62,000 - $77,000•Onsite

About The Position

Are you a self-motivated, difference maker with a growth mindset? If you answered yes, then we’re excited to hear from you. We’re looking for an Procurement Specialist to join our growing team of here at PEC (Pacific Energy Concepts), but, before we dive into the nitty-gritty, we’d love to tell you a bit about us. We’ve been around for over 15 years and are an innovative, growing company that’s making a significant, industry-wide impact. We work hard, laugh hard, and create truly amazing things together. Our core values- Build to Last, Do the Right Thing, Play to Win, and Push the Envelope, aren’t the typical empty talking points you’ll find floating around, they’re fundamental to the people we are and the people we hire. Our mission is impact, and our energy- efficiency solutions yield results that advance our clients’ businesses on a larger scale. We’re North America’s most innovative energy optimization company. We deliver customized energy-efficiency solutions (like LED, advanced controls, Energy Monitoring, and EV Charging Stations) that go beyond energy savings, helping our partners "run efficient, save money, and work happy" all while reducing their carbon footprint. With deep knowledge of the energy-efficiency industry, we are experts in designing, developing, and deploying targeted solutions in complex and specialized environments. This is why brands like Costco, IKEA, Jeld-Wen and Alaska Airlines (to name a few of the 5000+ companies we work with) put their trust in us. The Job The Procurement Specialist owns end-to-end procurement operations across energy efficiency projects. This role drives accurate and timely execution of material procurement, vendor coordination, and cross-functional communication to ensure seamless project delivery. The ideal candidate is highly detail-oriented, organized, and solutions-focused, with the ability to independently manage multiple product lines and vendor relationships while maintaining data integrity across integrated business systems. This is an in-office position based full-time in our Downtown Vancouver office. The salary range for this position is $62,000 - $77,000

Requirements

Bachelor’s degree in Business, Supply Chain, or a related field; 3–7 years of relevant procurement or operations experience; or or an equivalent combination of education and experience
Demonstrated experience in procurement, purchasing, or supply chain operations; background in construction, energy, or energy efficiency sectors strongly preferred
Proficiency in Microsoft 365 and other task management, CRM, or accounting software required; hands-on experience with platforms such as NetSuite, HubSpot, Sage Intacct, QuickBooks, Smartsheet, or Wrike strongly preferred
Exceptional attention to detail and accuracy in high-volume, fast-paced procurement environments
Skilled at navigating vendor disputes, supply chain disruptions, and internal stakeholder conflicts with composure, persistence, and professionalism
Excellent communication skills (both written and verbal) and vendor-facing professionalism
Ability to multi-task and manage competing priorities in a fast paced and deadline-driven environment, with minimal supervision
Strong internal stakeholder partnership skills with a solutions-oriented, service-driven approach
Self-directed and proactive, with a track record of identifying issues and taking initiative before they escalate
Strategic thinking applied to procurement planning, risk anticipation, and vendor relationship management
Analytical approach to process evaluation, with a demonstrated focus on continuous improvement and operational efficiency
A valid, insurable driver's license is required.
PEC is not able to provide sponsorship for work visas. All applicants must be currently authorized to work in the United States on a permanent basis.

Responsibilities

Own end-to-end procurement lifecycle from request through delivery
Act as primary point of contact for vendors and internal stakeholders, driving alignment and accountability
Own procurement timelines and proactively mitigate risks to project delivery
Manage vendor performance, including escalation, negotiation, and accountability for timelines and deliverables
Ensure complete and accurate procurement records at all times, including purchase order logs, vendor quotes, subcontractor documentation, and compliance materials
Own end-to-end purchase order lifecycle from submittal through fulfillment, ensuring execution aligns with approved requests and project requirements
Proactively track order delivery status and take swift corrective action to resolve delays or discrepancies with vendors, protecting project timelines and on-site delivery commitments
Own the flow of Purchase Order and Material & Service Requests tasks in task management platform and ensure data integrity of Procurement related properties across multiple integrated systems including CRM and Accounting software
Serve as the primary point of contact for internal stakeholder inquiries, delivering timely and accurate updates on lead times, availability, and shipment status
Lead vendor coordination meetings to confirm order status, expedite lead times, and resolve order-related inquiries with professionalism and accountability
Verify vendor invoices against purchase orders and partner with Accounting to ensure invoice reconciliation accuracy and audit readiness
Prepare and maintain Reseller’s Certification documentation required for vendor transactions, ensuring completeness and compliance
Execute and track subcontractor agreements and Master Service Agreements (MSAs) to ensure contractual compliance and documentation accuracy
Verify Subcontractor validity and contractor state status for each labor request. Escalate to Project Manager and Project Support for non-verified subcontractor selection
Identify and implement improvements to procurement workflows, documentation processes, and system integrations to enhance operational efficiency
Perform other duties as assigned