Procurement Specialist III

City of Virginia Beach, VA•Virginia Beach, VA

33d•Hybrid

About The Position

The City of Virginia Beach is the largest city in the Commonwealth of Virginia with a dynamic community strengthened by a diverse mix of industry, attractions and people, Virginia Beach is recognized globally as one of the best places to live, work and do business. Our Finance Department is seeking to fill a Procurement Specialist III position to join a team that delivers comprehensive financial and business services while protecting the City's resources. The Procurement Specialist III will: Research, interpret, update and apply existing procurement laws, policies, and procedures to ensure procurement methods utilized by the City are in accordance with City, state and federal laws; instruct internal and external personnel on laws, policies, procedures and critical issues pertaining to each procurement to ensure that applicable guidelines are followed; and analyze internal and external environments for non-compliance with procurement laws, policies, and external environment that could affect the City to ensure that the City is responsive to changes in the procurement process. Coordinate competitive negotiation strategies with all parties involved to facilitate the procurement of complex purchases. Revise solicitation documents as necessary to conform with City and state requirements; and solicit proposals and/or bids and plans. Organize and direct pre-proposal conferences, evaluation committees, and negotiation teams to provide clarification and to expedite the procurement process. Review or draft award documents to notify vendors of successful bids. Evaluate and respond to questions, complaints, protests, and disputes in an effort to minimize conflicts resulting from the procurement process. Interview prospective offerers and bidders to update existing knowledge of market conditions; and assist City departments by providing market information needed for tactical and strategic planning. Assist purchasing staff in securing complex purchases when required. Coordinate team projects and supervise staff as required. Accurately analyze, evaluate, and assess the variables surrounding requests for highly sensitive and technical procurement; Accurately select and implement the most optimal procurement method; Effectively instruct, train and direct all parties involved with the procurement; ensure proper procurement laws, policies, and procedures are followed; Accurately review and/or draft all necessary documentation; Clearly and concisely communicate with public, co-workers, and all levels of City personnel the technicalities associated with the procurement process; Accurately present and defend decisions associated with actions taken; Effectively coordinate projects to meet applicable deadlines. This position is eligible for a Hybrid remote work schedule.

Responsibilities

Research, interpret, update and apply existing procurement laws, policies, and procedures
Coordinate competitive negotiation strategies with all parties involved to facilitate the procurement of complex purchases
Organize and direct pre-proposal conferences, evaluation committees, and negotiation teams
Review or draft award documents to notify vendors of successful bids
Evaluate and respond to questions, complaints, protests, and disputes
Interview prospective offerers and bidders to update existing knowledge of market conditions
Assist City departments by providing market information needed for tactical and strategic planning
Assist purchasing staff in securing complex purchases when required
Coordinate team projects and supervise staff as required
Accurately analyze, evaluate, and assess the variables surrounding requests for highly sensitive and technical procurement
Accurately select and implement the most optimal procurement method
Effectively instruct, train and direct all parties involved with the procurement
Accurately review and/or draft all necessary documentation
Clearly and concisely communicate with public, co-workers, and all levels of City personnel the technicalities associated with the procurement process
Accurately present and defend decisions associated with actions taken
Effectively coordinate projects to meet applicable deadlines