UNIV - Procurement Specialist II - Department of Health Sciences and Research

Medical University of South Carolina•Charleston, SC

About The Position

Provides support for the College Research Operations and the Department of Health Sciences and Research, with primary responsibility for procurement, facilities coordination, and fixed asset management. Serves as a subject matter expert on purchasing and spending processes, ensuring transactions comply in accordance with policy. Coordinates facilities-related activities, manages equipment inventory and asset tracking, and supports special administrative projects to maintain well-functioning research and departmental operations.

Requirements

A high school diploma and three years of procurement or contracts experience.
A bachelor's degree and one year of procurement or contracts experience.
Ability to perform job functions in an upright position.
Ability to perform job functions in a seated position.
Ability to perform job functions while walking/mobile.
Ability to climb stairs.
Ability to climb ladders.
Ability to work indoors.
Ability to work outdoors in all weather and temperature extremes.
Ability to work from elevated areas.
Ability to work in confined/cramped spaces.
Ability to perform job functions from kneeling positions.
Ability to bend at the waist.
Ability to twist at the waist.
Ability to squat and perform job functions.
Ability to perform 'pinching' operations.
Possess good grip strength.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to fully use both legs.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to maintain good olfactory sensory function.
Ability to lift and carry 15 lbs., unassisted.
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs., unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to maintain hearing acuity, with correction.
Ability to hear and understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements.
Ability to work in dusty areas.
Ability to be qualified physically (by medical personnel) for respirator use, initially and annually.
Ability to use hand/power tools.
Ability to obtain and maintain a valid drivers license.
Computer literacy.
Ability to work overtime as required.

Responsibilities

Analyzes all applicable policies and procedures and determines best practices for submitting spending related requests for all College Research Operations and Department of Health Sciences and Research activities.
Serves as procurement subject matter expert by advising workers of best methods for procurement and other spend purposes.
Creates and processes transactions in accordance to grant requirements, state procurement code, MUSC, and CHP policies and procedures.
Transactions include travel reimbursements, requisitions, supplier invoice requests, journals, UMA check requests, and purchasing card transactions.
Works with Accounting Services to setup new suppliers.
Coordinates with other college departments, vendors, and University departments to complete transactions.
Ensures transactions are accurate, processed timely, and approved.
Inventories and orders necessary building related supplies, including those for identified break areas.
Coordinates and manages activities associated with facilities, space, surplus, and maintenance.
Facilities activities include but are not limited to: initiating and ensuring work orders and maintenance calls are entered and updated in the facilities system, tracking work orders to completion, maintaining key control property.
Provides updates to stakeholders as needed.
Collaborates with facilities to make certain facilities are clean, in sound condition.
Tracks and assigns Fixed Asset inventory for College Research Operations and the Department of Health Sciences and Research according to policies and procedures.
Fixed Asset activities include but are not limited to: preparing fixed asset paperwork for new purchases, maintaining the inventory database, completing University annual inventory reports, surplussing outdated equipment and preparing forms for lost and/or stolen equipment, and requesting approvals from University Risk Management and Fixed Assets when equipment is required to be transported offsite.
Performs a variety of complex support service activities for the College Research Operations and the Department of Health Sciences and Research.
Works with the CHP Research Administration Director and Business Administrator to complete special projects as needed.
Looks for ways to improve work performance and strives to increase professional development.
Monitors, tracks, and prints labels for postage usage.
Assist in monitoring parking log and requesting parking passes.
Audits procedures and makes improvements that will maintain compliance with protocols.
Manages participant tax documentation.