Procurement Specialist II

Georgia State University • Atlanta, GA

11h

About The Position

The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus.
The Division of Finance and Administration is currently looking to hire an experienced Procurement Specialist II.
WHAT MAKES GSU A GREAT PLACE?
Flexible work environment.
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
The Procurement Specialist II performs senior level duties as pertain to the purchasing of goods and services, such as maintaining purchasing records, conducting pre-bid/proposal conferences, assisting the Procurement Specialist, Senior in interpreting and determining procurement policies and procedures.

Requirements

• Bachelor's degree and one year of related experience; or a combination of education and related experience.
• Knowledge of professional level purchasing practices and procedures.
• Knowledge of University policies and procedures for purchasing.
• On/Off Site Training/Certifications offered by DOAS State Purchasing.

Nice To Haves

• Ability to interpret contractual documents.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.
• Knowledge of PeopleSoft Financials and SciQuest preferred.
• Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.

Responsibilities

• Writes and evaluates requisitions; reviews purchase requisitions for adequate specifications and information.
• Aligns the procurement strategy with university policies and objectives.
• Ensures that procurements are in compliance with laws, policies, and procedures.
• Compares costs; evaluates the quality and quantity of supplies, materials, and equipment.
• Works with Accounts Payable to review and analyze the receipt and payment of purchased goods and services.
• Assists the Senior Procurement Specialist in interpreting and determining Board of Regents (BOR) and Department of Administrative Services (DOAS) procurement policies and procedures.
• Maintains purchasing records, such as purchase price, etc.
• Conducts pre-bid proposal conferences; verifies the quantity and quality of purchased materials; authorizes invoice payments.
• Develops and issues invitations to bid; monitors and expedites the delivery of purchased materials.
• Reviews, approves, and executes Requests for Quotation (RFQ) and Requests for Information (RFI).
• Assists in Requests for Proposal (RFP) and contracts.
• Serves as liaison between vendor and department personnel.
• Participates in the administration of procurement contracts.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Provides quality customer service and training to end-users.
• Performs other related duties as assigned.

Benefits

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level