Procurement Specialist I

State of North Carolina

2d

About The Position

The Procurement Specialist I is responsible for the procurement of all equipment, materials and supplies necessary for the successful operation of a residential school. The procurement of such complex group of commodities involves acquisitions through purchase, rental and lease. The Procurement Specialist I must adhere to all state and departmental purchasing policies and procedures throughout this process. The position holder must exhibit sound judgment and decision making to determine need, select supplies and equipment, arrive at proper price, terms and conditions, and generate enforceable purchase orders from contract and authorized vendors. This position is also responsible for following up on the receipt of goods purchased through purchase orders and ensuring timely payment of invoices. The Procurement Specialist I is the direct liaison with vendors and the Controller’s Office to resolve any payment issues the vendor may have. The position holder must be knowledgeable with the chart of accounts and cost centers assigned to the school to ensure proper charging of expenditures to state and federal programs. Review of direct payment invoices also allows the Procurement Specialist to ensure that proper discounts are given and determine if blanket purchase orders should be established for routine purchases. This position also provides information and training as necessary on state contract guidelines and NC e-procurement system to vendors and staff.

Requirements

• Bachelor’s degree from an appropriately accredited institution, or Associate degree in business or related field of study from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.

Responsibilities

• Lead Procurement Specialist Purchasing work performed by this position directly contributes to the efficiency and quality of the school’s operations through the procurement of goods and equipment in a timely manner.
• Customer Service Attend meetings as needed to keep business officer aware of requirements and changes in state policy and new market products and improvements in supplies and products. Utilize reporting data to relay innovative cost-savings methods or provide technical assistance regarding competitive acquisitions and procedures to all staff. Serve as school liaison with vendors; meet with vendors by appointment.
• Back Up To Assistant Business Manager and Inventory Assistant The Procurement Specialist I is the primary back up person to the assistant business manager and the inventory assistant. During the absence of either of these staff the purchasing tech would step in and perform the required tasks on a daily basis. Such activities would require knowledge of contracts, mailroom activities, supply withdrawals, warehouse deliveries, supply deliveries. Support the stockroom clerk with information on delivery information. May also be required to

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees