Procurement Specialist, Data Analyst & Support (Remote)

Merck & Co.-posted 2 months ago
Full-time
Remote • Rahway, NJ
Chemical Manufacturing
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We are seeking a detail-oriented Procurement Specialist to join our Global Capital Procurement (GCP) team. This role is pivotal in providing operational support and ensuring the smooth functioning of our procurement processes. Reporting to the Global Capital Procurement PMO Lead, the Specialist will collaborate closely with Regional Capital Procurement Execution teams, Global Capital Procurement Category teams, and various internal and external stakeholders to drive the success of our capital projects. The Specialist will serve as a system and process support lead, acting as a subject matter expert for our procurement tools, particularly SAP Ariba. This role involves providing comprehensive end-user and supplier support, managing procurement queues, and maintaining dashboards and data sets. The Specialist will also play a crucial role in standard management, process improvement, and compliance, ensuring that our teams adhere to updated guidelines and standards. Additionally, the Specialist will facilitate team coordination and communication, supporting onboarding processes, audits, and relevant communication efforts. The ideal candidate will be proactive and rigorous, data-literate, and capable of driving change to enhance efficiency and effectiveness within the procurement function. This position offers the flexibility of being either hybrid or remote, with teams based in US, Europe and Asia.

  • Serve as SME to the team and partners for all deployed Ariba modules, troubleshooting errors related to purchase orders, contracts, e-sourcing, and procure-to-pay processes.
  • Provide comprehensive support for Ariba issues, inquiries, order routing, and RFP activities including training and vendor issue resolution.
  • Monitor and manage procurement queues, review purchase orders, change orders and marketplace purchases, assist suppliers with PO and invoicing issues, manage expedited payment requirements per regulatory requirements.
  • Process purchase orders for contractors, support teams with time entry into CATS, troubleshoot system issues as needed.
  • Provide support for emerging tools including project databases, Power BI dashboards, and digitized procurement processes; represent the GCP team in future SAP module implementations and other system changes.
  • Update and maintain dashboards for monthly reviews, act as gate keeper on savings and coordinate entries into Ariba across teams and regions, manage reporting tier-1 and tier-2 impact spend, maintain GCP project tracker.
  • Conduct data mining and data conditioning for the teams, build ad-hoc reports with data extracted from existing systems, identify reporting gaps and develop and drive action plans.
  • Help generate and maintain budget reports on actuals and forecast for procurement activities (contractor, travel expenses).
  • Help team members in keeping guidelines and standards up to date, manage MEDS uploads and process database, drive schedule for process verification, action plan development, and guideline updates.
  • Support the teams in understanding policy changes and updating working standards and guidelines.
  • Provide support for Corporate audits and other compliance inquiries.
  • Facilitate weekly tactical calls with SPOCs and category teams as needed.
  • Support new employee onboarding processes, facilitate onboarding of contractors.
  • Provide SPOC backup support during absence.
  • Bachelor's degree or equivalent experience in supply chain procurement, business administration, Engineering, or a related field.
  • 3-5 years of experience in procurement, supply chain, or related business operations.
  • Strong proficiency in SAP Ariba platform and modules.
  • Experience with Qlik, Power BI, or similar business intelligence tools.
  • Experience in process continuous improvement, project management and contract management.
  • Knowledge of pharmaceutical or life sciences industry and Capital projects procurement practices.
  • Professional certification in procurement or supply chain management (e.g., CPSM, CPIM, CIPS).
  • Understanding of diversity/economic inclusion, environmental sustainability concepts, regulations, and industry best practices.
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