Procurement Specialist, Contract Negotiation

Corporate Office•Dallas, TX

13d•Onsite

About The Position

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere. Job Description Omni Hotels & Resorts is seeking a highly analytical individual based in Dallas to lead key procurement and contracting responsibilities. This Procurement / Contracting position involves every aspect of obtaining vendor services for categories assigned, evaluation of historical cost, TCO (total cost of ownership) calculation, supply chain options of direct versus supply through traditional distribution companies, bid evaluation / comparison, vendor performance evaluation and KPI (key performance indicator) sessions to deliver maximum value and maintain an environment of continuous improvement. This position is based in Dallas, TX at the Omni Hotels & Resorts Corporate Office, Monday through Friday.

Requirements

Two or more years’ experience working in hospitality or related industry
Minimum of 1-2 years of experience in a supportive role to a non-foods leader, with an understanding for methods of discounting, direct contracting and alternative methods of distribution
Problem solver with ability to adapt to change, possess good people skills and passion to be of service
Proficient in analysis tools such as Excel
Excellent problem solving and analytical skills, ability to make the complex simple by means of effective presentation style and content
Possess strong vendor management skills
Understand the cost dynamics of distribution and supply chain cost implications
Ability to build distribution modeling based on company location and consolidated purchasing performance
Passion for relationship development
Able to manage through the organization and share relevant information with stakeholders
Communicate stakeholder needs to analyst for data mining purposes
Vendor reviews and KPI development
Develop vendor improvement plans
Share best practices across Client enterprise vendor community
Strong oral and written communication skills
Report writing and presentation skills
Assimilate to and understand the types of equipment being contracted in order to ensure apple-to-apple comparisons
Understand and consider TCO (total cost of ownership) in every equipment purchase and how TCO relates to PM service standards when compared to reactive maintenance
Knowledge of basic purchasing, inventory, accounts payable and receiving processes

Responsibilities

Negotiating master contracts (MSA’s) that provide pricing on an enterprise -wide or regional scale as needed
Negotiating contracts for specific products needed for property identity and market differentiation
Document collection and storage of all documents in FileBound, including contract, contract cover sheet / term sheet, proposal comparison, analysis spreadsheets and tracking contract expirations
Contract and manage GPO relationship
Coordinate opportunities to Contracting Team
Research and compare value versus Omni direct contracting
Contract and manage MRO categories
Contract and manage Office Supply Distribution & Categories
Copiers
Package shipping
Printing services
When required, contract and manage Facilities categories
Equipment maintenance & repair
Waste management services
Contract outsourced cleaning services
Outsourced laundry
Uniforms rental & cleaning
Facilities cleaning services
Research and evaluating potential vendors
Conduct full analysis to understand best practices for product supply under direct versus traditional distribution
Provide guidance / direction to analyst for data evaluation structure
Analyze and interpret pricing submissions
Utilize the benchmarking of category pricing in negotiations
Establish negotiation targets for price reduction based on benchmarking and market conditions
Present charts, graphs and reports to demonstrate vendor performance
Distribute data reports and dashboards to stakeholders
Oversee the validation of all incentives, vendor incentive reports and determine messaging to ensure changes that impact total incentives are reported out correctly
Monitor distribution activity for new product introductions, product changes, including phase-in / phase-out
Assist stakeholders and hotel management and other teams to develop business goals and plans to grow compliance
Identify products and categories for future contracting efforts
Manage proposal submission process
Identify and establish key vendor relationships
Submit RFP’s to vendors (when necessary)
Negotiate MSA type agreements
Gather and communicate product historical purchases
Work with key stakeholders to determine product specification
Utilize and design negotiation techniques to leverage down cost and create transparency (where applicable)
Evaluate and negotiate freight costs (where applicable)
Communicate final bids to stakeholder for decision-making
Oversee award of bid and manage adoption timing
Oversee information input to purchasing technology