Procurement Specialist 2

S R International•Phoenix, AZ

18h•Hybrid

About The Position

To coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency specific contracts. This position assists training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer-based system used by the Department. Writes, solicits, evaluates and recommends awards of solicitations for the Department's needs; coordinates needs with end-users; develops technical, complex specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings. Conducts evaluation committee meetings; Evaluates offers, including clarifications, presentations and Best and Final Offers; recommends for award contracts, including securing required documentation. Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services. Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority. Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews. Provides training and assistance to end users regarding purchasing procedures, documents and contracts. Acts as the main information source for end users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned. Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors. Investigate and resolve problems of contract performance to ensure contract compliance. Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports. Create and manage amendments to current contracts/agreements. Other duties as assigned as related to the position. Tentative start date will be dependent upon interviews conducted, onboarding completed, and the state agency issuing a PO. HireRight must be used for Background Checks and Drug Screenings. Local Only Candidates - Resumes must specify the current location of the candidate, all those who do not state current location will not be considered. - AS A REMINDER - Candidates must be local at time of submission, and available for in person interviews within 1 week of the posting close date. Candidates must also be able to start within 2 weeks of an offer being made. Note : The Hybrid schedule is expected to have the candidate in-person on Thursdays and remote the other days. The candidate MUST have their own computer to use while working remotely, as the agency does not provide portable computers. They will have stations set up for the candidate to use during the in-person week.

Requirements

Bachelor's degree in business or Related Field
2+ Years in a Procurement Role
Microsoft Word and Google Suite

Nice To Haves

Experience working in/with government

Responsibilities

Coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency specific contracts.
Assist training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer-based system used by the Department.
Write, solicit, evaluate and recommend awards of solicitations for the Department's needs.
Coordinate needs with end-users.
Develop technical, complex specifications.
Create solicitation documents.
Distribute, advertise, and respond to questions related to the solicitation.
Conduct informational meetings as necessary.
Conduct public solicitation openings.
Conduct evaluation committee meetings.
Evaluate offers, including clarifications, presentations and Best and Final Offers.
Recommend for award contracts, including securing required documentation.
Provide purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services.
Analyze, research and compare products, services, quality, availability, shipping and makes purchase recommendations.
Make purchases based on the delegated authority.
Administer contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews.
Provide training and assistance to end users regarding purchasing procedures, documents and contracts.
Act as the main information source for end users: Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned.
Update and monitor databases that track contracts and agreements.
Verify adherence to contract or agreement terms and conditions.
Identify potential problems or conflicts and solve or recommend solutions.
Answer questions or find information for agency staff, the public, contractors and vendors.
Investigate and resolve problems of contract performance to ensure contract compliance.
Notify vendors of errors/noncompliance.
Write vendor performance deficiency reports.
Create and manage amendments to current contracts/agreements.
Other duties as assigned as related to the position.