Procurement Project Coordinator - Procurement

University at Albany • Albany, NY

84d • $75,000 - $82,500

About The Position

The Procurement Services Office at the University at Albany (University) is seeking a results-driven Procurement Project Coordinator to lead transformative initiatives within procurement operations. In this pivotal role, the Procurement Project Coordinator will take charge of projects, driving them from concept to completion while ensuring projects adhere to schedules. As a vital contributor to the Procurement Services team, the Procurement Project Coordinator will engage with stakeholders across the University to define project objectives, ensure the successful monitoring and delivery of outcomes, leverage or create processes, templates and reporting. The Procurement Project Coordinator serves as an integral member of the procurement team, actively engaging in the establishment and advancement of project management standards and supporting procurement operations. The Procurement Project Coordinator provides mentorship and guidance to project teams across the University.

Requirements

• Excellent communication and organizational skills.
• Ability to manage several projects concurrently.
• Demonstrated proficiency of industry standard project management tools.
• Ability to develop inclusive and equitable relationships within a diverse campus community.
• Ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Nice To Haves

• Project Management Professional Certification (PMP Certification).
• Certified Associate in Project Management (CAPM Certification).
• Certified Purchasing Professional (CPP Certification).

Responsibilities

• Oversee all phases of assigned projects throughout the entire project lifecycle.
• Act as the point of contact for assigned projects, managing scheduling, progress tracking, reporting, and documentation.
• Maintain regular communication with University stakeholders through meetings and written correspondence to capture Request for Proposals (RFP) and Invitation for Bid (IFB) deliverables, requirements, preferences, and to monitor project timelines.
• Work with Stakeholders in the UAlbany community to draft scopes for complex procurement solicitations over $75,000 for various projects.
• Mentor stakeholders in the University community by providing guidance and assistance with gathering and defining mandatory requirements and preferences.
• Serve as the intermediary between Procurement and departments to ensure that Procurement Associates have a complete scope of work for formal solicitation.
• Oversee the coordination of both internal and external resources to ensure successful execution of projects.
• Ensure collaboration among all resources.
• Leverage established processes, templates, tools, and best practices while contributing to the ongoing development and implementation of Procurement projects.
• Serve as a liaison between Procurement, Information Technology Services (ITS) and the Campus community for various ongoing procurement enhancement and automation projects.
• Develop the process to track contract timelines to avoid expiration.
• Review procurement submissions to ensure they are comprehensive and follow up with end users when additional information is required.
• Participate in and advance procurement automation projects with ITS.
• Analyze data, summarize key data points, and prepare reports on an as needed basis for key stakeholders.

Benefits

• Professional Rank and Salary Range: Purchase Associate, SL-4, $75,000-82,500.
• Typical office environment.
• Applicants must be eligible to work legally in the United States without employee sponsorship now or in the future.

What This Job Offers

• Industry: Educational Services