Procurement Professional I

San Diego State University • San Diego, CA

2d • Hybrid

About The Position

San Diego State University is seeking a detail-oriented and service-driven Procurement Professional I to support the campus procurement process by reviewing requisitions, coordinating bids, managing agreements, and maintaining strong communication with suppliers and internal departments. This role plays a critical part in ensuring timely, cost-effective, and policy-compliant purchasing operations.

Requirements

• Equivalent to a bachelor’s degree in a related field. Related education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Basic knowledge of generally accepted procurement principles.
• General knowledge of pricing, cost analysis and risk assessment methods and the ability to apply them.
• Skill in performing accurate mathematical computations.
• Organizational skills to plan and prioritize work.
• Skill in establishing and maintaining effective working relationships with all personnel, supervisors, and suppliers.
• Flexibility to adapt to changing priorities and deadlines.
• Excellent desktop skills using software such as Microsoft Suite or Google Suite.

Nice To Haves

• Possessing knowledge of State policy and procedure to assure purchases are made in the best interest of the State is preferred.
• Four years of progressively more difficult and responsible general clerical or administrative assignments of which at least one year is varied purchasing or accounting activities preferred
• Prior experience utilizing an integrated computer software system, such as Oracle, is strongly preferred.

Responsibilities

• Requisition Review and Order Processing Review purchase requisitions for accuracy in specifications, pricing, and supplier selection.
• Communicate with departments and vendors to confirm order details, pricing, and material acceptability.
• Evaluate and submit quotations for supervisor approval when exceeding authority limits.
• Manage high volumes of requisitions and orders, including those requiring special handling or urgency.
• Conduct informal bids, prepare and review bid documents, and ensure compliance with CSU and state procurement regulations.
• Support contract development and collaborate with vendors and stakeholders on bid terms and conditions.
• Promote small business and sustainability participation through appropriate sourcing efforts.
• Assist with bid conferences and maintain documentation from procurement initiation to closure.
• Support the negotiation and finalization of service, maintenance, and equipment agreements.
• Respond to inquiries from campus departments and vendors via phone, email, and in-person; provide guidance on procurement policies.
• Offer training or clarification related to purchasing processes and document handling.
• Maintain customer-focused service while resolving procurement-related issues efficiently.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees