Procurement & Preventative Maintenance Project Manager

Arch Amenities Group

19d

About The Position

Arch Amenities Group is the leading provider of amenity management, consulting, and wellness services for commercial real estate, residential communities, and hospitality properties. Formed through the strategic acquisition of top hospitality and wellness-led providers, Arch brings together decades of experience and forward-thinking innovation to deliver unmatched lifestyle and hospitality experiences. We partner with owners, operators, and developers to transform spas, fitness centers, meeting and event spaces, pools, clubs, and residential amenities into vibrant destinations that foster connection, wellness, and belonging. Our mission is to create spaces where people thrive. With a North American footprint, a diverse client portfolio, and a highly trained service team, we help properties unlock the full potential of their amenity spaces by improving satisfaction, increasing retention, and driving ROI through thoughtful programming, operational excellence, and seamless service. The Arch in our name reflects the connections we build between people and spaces, guests and experiences, and teams and technology. Everything we do is designed to create lasting value and measurable impact. If you're looking to grow with an organization that leads in hospitality, wellness, and lifestyle services, Arch is a place to do what you love and build a career with purpose. Join the team shaping the future of the amenity experience. Job Summary: The Procurement & Preventative Maintenance Project Manager is a hybrid role that supports procurement-related project coordination for fitness and wellness amenity projects, while also supporting preventative maintenance (PM) operations as needed. The position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple projects and maintenance workflows simultaneously. This individual is responsible for coordinating fitness equipment procurement from order to installation--including documentation, scheduling, project tracking, and milestone completion--while also assisting with PM tasks such as sourcing replacement parts, uploading service contracts for legal review, and supporting AP/AR processes. The ideal candidate thrives in a fast-paced environment, can juggle projects at various stages, and knows when to escalate issues appropriately.

Requirements

Bachelor's degree in Business, Facilities Management, Hospitality, or related field
2-5+ years of experience in procurement, facilities, capital project management, or asset management within hospitality or fitness environments
Strong technology proficiency
Strong analytical and process improvement mindset
Proven ability to manage multiple projects and deadlines simultaneously

Responsibilities

Coordinate procurement for fitness center builds, remodels, equipment refreshes, and amenity upgrades.
Maintain detailed procurement trackers aligned with construction and installation timelines.
Manage all project documents, including purchase orders, spec sheets, freight details, and closeout packages.
Track longlead equipment items and proactively communicate risks or delays.
Coordinate delivery logistics, warehousing, staging, installation schedules, and punch list resolutions.
Ensure all procurement milestones--order placement, ship dates, receipt, installation, and closeout--are executed on time.
Design and implement standardized preventative maintenance programs across fitness, spa, and amenity environments
Develop asset inventories and lifecycle tracking frameworks
Establish maintenance schedules aligned with manufacturer recommendations and operational demands
Drive consistency across sites to reduce downtime and extend asset life
Partner with Operations to ensure maintenance accountability and compliance
Lead implementation or optimization of CMMS (Computerized Maintenance Management Systems) or asset tracking platforms for procurement and preventive maintenance.
Build dashboards and reporting tools to monitor:
Equipment uptime
PM completion rates
Repair costs and trends
Asset lifecycle performance
Integrate procurement and asset data to improve forecasting and capital planning
Develop automated reporting capabilities for leadership visibility
Identify opportunities to leverage technology for predictive maintenance and cost savings
Partner with Design, and Preventative Maintenance teams to ensure assets are maintainable and operationally efficient
Serve as liaison between vendors, service providers, and internal stakeholders
Support PM leadership with data-driven insights