Procurement Operations Manager

Project Open Hand • San Francisco, CA

101d

About The Position

Reporting to the Director of Facilities, Procurement, and Business Operations and working in close partnership with leadership from all departments, the Procurement Manager is responsible for overseeing all aspects of product purchasing and procurement. This role ensures maximum cost efficiency and compliance with agency policies and procedures. The Procurement Manager plays a critical role in budget planning, inventory management, and expense tracking, and is integral to sourcing products from external vendors to deliver cost-effective meals and groceries to our clients.

Requirements

• A commitment to Project Open Hand’s mission and operating principles
• 5+ years’ experience in procurement, purchasing, or supply chain management
• 3+ years’ experience in a leadership role within a warehouse or kitchen inventory control function
• Proven experience managing departmental budgets and expenses
• Proven negotiation skills and experience with vendor management
• Established knowledge of food purchasing and experience with high-volume food purchasing
• Ability to work independently and follow established standard work
• Ability to speak, read, and write in English to facilitate communications in a fast-paced food service environment
• Demonstrated ability to lead, train, and develop a team
• Knowledge of food safety and sanitation standards as per HACCP
• Proficient in MS Office Suite and inventory management software, Computrition preferred
• Flexibility to work early mornings, afternoons, weekends, or holidays as needed
• Strong organizational and time management skills
• Experience with policy development and implementation in a high-volume food environment
• Valid California Driver's License and excellent driving record

Nice To Haves

• 3+ years’ experience supervising purchasing/receiving in a high-volume kitchen environment
• Customer Service Management experience
• Experience with high-volume meal production
• Bilingual (Spanish/English)

Responsibilities

• Oversee all POH ordering, invoicing, and coding processes
• Analyze and negotiate terms for vendor contracts, products, delivery dates, and pricing
• Anticipate agency needs and communicate upcoming changes to decision-makers
• Approve all purchase orders in accordance with agency policies and procedures
• Maintain and update the purchase order system
• Develop, maintain, and oversee daily policies and procedures for the Purchasing Department and Procurement Standards
• Research and compile information for product bids, price agreements, vendor contracts, and service contracts
• Source, receive, and report all in-kind donation products according to established policies and procedures
• Serve as the primary contact for vendors in the event of mistakes or issues needing immediate attention
• Communicate modifications to orders promptly and effectively to all relevant departments
• Collaborate with other departments to ensure alignment and create purchasing power
• Take direction to order food based on production needs from all departments, not just low inventory levels
• Ensure all purchases are in alignment with agency procurement standards and practices
• Ensure POH is paying the best possible price for the highest quality for any item a requester would like to purchase
• Establish and maintain vendor relationships, including sourcing new vendors
• Determine where products are purchased from
• Collaborate with all leadership to develop procurement standards and practices
• Procedure development and improvement as needed
• Represent Procurement through active participation in the POH Management Team
• Perform other duties as assigned

Benefits

• Full-Time, Exempt status
• Opportunity to work in a dynamic environment
• Engagement with a mission-driven organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees