Procurement Operations Analyst

Staples • Framingham, MA

238d

About The Position

Staples is business to business. You're what binds us together. Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company's profitability and growth. The Analyst Procurement Operations will assist the organization's Procurement Sourcing team by providing purchasing support to the Business Units. They will ensure compliance with the department's processes and procedures as well as assisting in the timely execution of procurement-oriented tasks.

Requirements

• Bachelor's Degree
• Proficient with MS Office Word and Excel
• Proficient in Procurement systems - has the ability to work in Coupa, E-pass and other procure to pay systems
• Proficient in the understanding of the procurement protocols, processes, and SLA governance

Nice To Haves

• 2+ years Procurement experience preferred
• Experience in a procurement or supply chain role
• Knowledge of advanced procurement software and tools
• Proven track record of implementing cost-saving measures in procurement

Responsibilities

• Review requisitions for accuracy and approve for PO transmission to the supplier
• Queue management and reporting PO resolution including but not limited to invoice, charge account, change requests and non-PO backed invoices
• Identifying and resolving problem transactions, ensuring that the resolution is well-documented and communicated to the appropriate parties
• Interacting with internal parties to resolve various transaction questions and discrepancies
• Work with the Sourcing Managers to identify catalog opportunities, manage catalog content and updates as needed
• Assists stakeholders with PO process within Coupa, guide on how to structure requisitions based on spend type
• Tracking inquiries related to Coupa and forward technical inquiries to the technical support team
• Provides formal and informal training sessions to the business as needed for expense/requisitions/invoices
• Performing reconciliations
• Review and Update job aids and SOP's as needed
• Initiate and track contract signatures through Echosign
• Upload fully executed contracts to the repository
• Support corporate card team for delinquency notifications to card holders
• Review and action corporate card and meeting card submissions

Benefits

• Inclusive culture with associate-led Business Resource Groups
• Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays)
• Online and Retail Discounts
• Company Match 401(k)
• Physical and Mental Health Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Nondurable Goods
• Education Level: Bachelor's degree