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The Procurement Officer is a senior level procurement position that will perform a variety of professional level duties in procurement and contracts administration for materials and services required by the City. Duties include, but are not limited to the following: Work in partnership with customer departments to develop specifications, scopes of work, technical questionnaires, and contract terms & conditions for invitations for bids, request for proposals, request for qualifications and request for quotations as applicable for the procurement of a wide variety of products, equipment, and services. Conduct pre-solicitation conferences and prepare solicitation addendums and contract amendments. Prepare detailed price analysis and scoring matrices. Facilitate evaluation teams in the review and scoring of solicitation responses, coordinate interview sessions, develop requests for best and final offers, and negotiate contracts with the goal of achieving best value decisions and justifiable award recommendations. Prepare detailed City Council communications regarding award and renewal recommendations that fully describe the solicitation and evaluation process. Conduct debriefing sessions with responding companies to discuss decisions made during the evaluation process. Respond to vendor protests in accordance with the City Procurement Code. Perform contract administration activities to ensure compliance. Work with a variety of software solutions including the City's financial management system to process requisitions and purchase orders. Work with other public agencies to develop, issue and award cooperative solicitations. Encourage vendors through active business outreach efforts to become involved in bidding on City contracts to ensure a high level of competition is achieved.
