Procurement Officer

Montana State University, Inc•Bozeman, MT

50d

About The Position

Montana State University Procurement & Contract Services provides professional procurement services for instructional, research, and administrative components of the University. The person in this position is responsible for processing purchases for MSU departments across the four campuses, including purchase requisitions, formal and informal solicitations, administration, and payment review, seeking best value, while ensuring compliance with State, Federal and MSU laws, rules, policies and procedures.This person is also responsible for reviewing and analyzing purchase orders, collaborating with internal stakeholders for developing requirements for both formal and informal solicitations of products and services, drafting and administering various types of contracts; developing, processing and tracking contract documents, notice to intent to award, amendments, managing contract from date of award through close out; maintaining complete and accurate contract files and records; notice to proceed, amendments and purchase orders collaborating with internal stakeholders for developing requirements for solicitations of products and services; implementing procurement policy and procedures; performing administrative tasks and related duties as required.

Requirements

Bachelor's degree plus one year of full time (or part-time equivalent) work experience in a customer service setting with technical document and presentation writing, research and project management skills or an equivalent combination of education and experience.
Demonstrated experience in processing business transactions and preparing the associated documents with a very high level of attention to detail.
Demonstrated experience providing complex instructions and guidance, demonstrating strong communication skills both verbally and in writing.
Experience using personal computers and extensive knowledge of and ability to use Microsoft Office (Word, Outlook, PowerPoint, Teams, and Excel).
Demonstrated experience providing exceptional customer service.

Nice To Haves

Knowledge of the State of Montana's procurement processes, including Montana Code Annotated (MCA) and Administrative Rules of Montana (ARM).
Demonstrated experience interpreting and applying state or other government laws, and administrative rules, division, or department policies.
Working knowledge of Banner Finance system.
Demonstrated experience delivering effective training both one-on-one and in large group settings.
Demonstrated experience with an e-procurement software such as Jaggaer.

Responsibilities

Lead complex university procurement processes for a wide range of high-cost items and services for departments/units on all four MSU campuses in accordance with state statutes, rules and regulations, and policies and procedures.
Work closely with Contract Specialist and Suppliers to negotiate terms and conditions to ensure state requirements are met.
Clearly communicate with suppliers and departments during all phases of the procurement lifecycle to maximize collaboration, and performance monitoring.
Collaborate with internal stakeholders to develop requirements for both contracts and informal and formal solicitations of products and services
Develop complex Invitation for Bid (IFB) and Request for Proposal (RFP) documents, purchase orders and contracts that comply with all applicable laws, regulations, and policies.
Guide departments to the best result to enhance the competitive process of bidding to arrive at the best value for the organization.
Review accounting transactions to ensure compliance with procurement policies and work with departments to make corrections as needed.
Manage encumbrances for issued purchase orders/contracts in the accounting system (Banner) and in the Jaggaer system, SmartBuyMSU.
Provide four-campus departmental guidance and trainings on procurement processes and policies in person and via Teams, phone and email.
Collaborate to maintain and keep current department's procurement instruction website and department forms and reference materials.