About the position
The Procurement Officer is primarily responsible for the asset inventory. Under the supervision of the Supply Chain Manager, the Procurement Officer has responsibility for the management of the daily procurement activities in the company from the request to the delivery of goods, works and services. The role involves providing assistance for developing solicitations and advising staff in defining requirements of proposed procurements; advising department users regarding the appropriate methodology for procuring services, equipment and commodities; interpreting laws, policies, and regulations affecting requisitions and purchase order processing; assisting staff in developing Invitations For Bids (IFB) and specification documents that comply with statutory rules and regulations; conducting pre-bid conferences with potential vendors; reviewing specifications for Request for Proposal, obtaining control agency approval, soliciting proposals, obtaining all required approvals; negotiating and awarding contracts; tracking and completing monthly and annual reports reflecting company purchases and contracts; and initiating required changes in QuickBooks.
Responsibilities
- Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to ethical purchasing standards and costing and company policies
- Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis
- Work with internal stakeholders to determine procurement needs, quality and delivery requirements
- Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance
- Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis
- Control and monitor expenses against approved budgets
- Develop sourcing strategies
- Cost saving budgeting and targeting
- Set and plan how to achieve supplier accreditation and service level management
- Payment terms negotiation, optimization and management
- Maintain contracts with vendors
- Review inventory and update as required
- Receive orders from various departments
- Initiate and keep track of orders
- Receive, inspect and distribute orders
- Reconcile or resolve order discrepancies with supplies
- Monitor delivery times to ensure they are on time
- Maintain good relationships with suppliers and renegotiate prices on a regular basis
- Coordinate annual overseas orders
- Bar code assets and update asset register
- Annual asset stock take
- Ensure accounts to be submitted for payment to vendors on time
- Administration and reporting as necessary
- Make or purchase policy analysis and recommendations
- Lease or purchase policy evaluation and recommendation
Requirements
- Bachelor's degree in finance, Supply Chain, Procurement, Operations, or a related field is required
- Minimum of 5 years of experience, 3 of which must be in Pharmaceuticals
- Experience in coordinating Supply Chain and Procurement functions
- Familiarity with outsourced service management
- Strong communication and interpersonal skills
- Proficient in relevant financial software and tools
- Experience with QuickBooks Enterprise Edition or similar ERP system highly desirable
- Certification in Project Management, Lean Six Sigma or equivalent highly desirable
Nice-to-haves
- Experience in FMCG would be advantageous
