Procurement Officer II

State of Kansas • Leavenworth, KS

59d • Onsite

About The Position

This position works under the administrative direction of the Public Service Administrator (Business Manager) and is responsible for the administering the purchasing function and warehousing operation of a maximum and minimum security prison, with an average daily population of over 2,100 residents.

Requirements

• Must possess a valid driver's license.
• Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.

Nice To Haves

• Graduation from an accredited four year college or university with 20 or more semester hours in accounting or business administration.
• Three years of experience in large scale purchasing or merchandising.
• Knowledge of warehousing, supply management and logistics.

Responsibilities

• Administers the purchasing function and warehousing operation of a maximum, medium and minimum security prison system with an average daily population around 2,100 residents.
• Supplies, on time, a broad range of goods and services in compliance with orders and directions of the agency and the institution to include hardware, rolling stock, and household supplies, building materials, electrical and other various and sundry items.
• Coordinates all purchases with vendors through the Kansas Department of Administration, ensuring quantity and quality throughout the purchasing program, taking care that established rules and regulations are observed to adequately conserve legislatively appropriated funds of the institution.
• Administers, prepares and executes various contracts for non-appropriated fund activities including the Inmate Canteen and Inmate Benefit Fund.
• Maintains a file of bidding vendors and appropriate products enabling a quickly placed order or inquiry to satisfy time requirements within the scope of established regulations.
• Purchases mandated goods in an emergency for the resolution of problems within the specialized environment of a prison setting by following pre-established procedures and contracts within the same state government and the vendor community.
• Encumbers funds and is responsible for obligating funds appropriated by Kansas Legislature.
• Prepares budget funding requirements (clothing and household goods) for the warehouse requirements of the institution based upon unit records of per capita consumption and institutional requirements.
• Utilizes SMART (Statewide Management, Accounting and Reporting Tool) for purposes of recording requisitions, initiating and approving orders, recording received goods, as well as tracking the status of orders.
• Supervises one Supply Specialist III, who supervises on Storekeeper Specialist, in a general warehouse setting divided into areas of receipt and deliveries that include clothing, household goods and miscellaneous supplies.
• Receipt and delivery of food and related supplies for the contracted food service.
• Provides for a clothing issue operation for uniformed staff to include maintaining issue records for staff.

Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 1-10 employees